Grassroots football pitch booking & management system
Wrexham County Borough CouncilEstimated Value
Up to £20,000
Deadline
Not specified
Published
8 July 2026
Type
Not specified
Overview
Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough.
The purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales. Suppliers are invited to provide information on systems that can deliver, but are not limited to, the following features: Online booking of football pitches.
Online payments at the point of booking. Functionality to improve operational visibility and efficiency.
Contact & helpdesk
Please email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 26 July 2026.
Additional details
Management of both casual and block bookings. Season ticket or subscription-style arrangements for regular users.
Real-time visibility of pitch availability and bookings. Centralised booking management, including the ability to restrict how far in advance pitches can be booked.
Suppliers are encouraged to provide: An overview of their solution and key functionality. Examples of similar implementations and relevant experience.
Indicative costs and licensing models, where available. Typical implementation timescales and support arrangements.
Please note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines.
This PIN does not constitute a call for competition. Please include "Grassroots Football Pitch Booking & Management System" in the subject line of your email. Wrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market.
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Likely incumbents
Suppliers who won similar work from this buyer in the last 5 years.
- 1
ADFERIAD RECOVERY LIMITED
7 contracts wonlatest 16 Jan 2026ends 1 Apr 2029£9m
total awarded
- 2
Dennis Eagle Ltd,
3 contracts wonlatest 12 Aug 2026ends 30 Apr 2027£2m
total awarded
- 3
GROSVENOR APTEC LIMITED
3 contracts wonlatest 21 Apr 2026ends 30 Apr 2028£705,083
total awarded
- 4
WALL LAG WALES LTD
2 contracts wonlatest 2 Oct 2026£292,260
total awarded
- 5
THE LITTLE LEARNING COMPANY LIMITED
2 contracts wonlatest 10 Sept 2026ends 31 Jul 2027£281,800
total awarded
ADFERIAD RECOVERY LIMITED is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.
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two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
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Buyer Profile
Wrexham County Borough CouncilKey Dates
Published
8 July 2026
Submission deadline
Not specified
Notice type
planningUpdate
Source
find a tender
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