GovForms platform
Estimated Value
Not specified
Deadline
Not specified
Published
13 May 2026
Type
Not specified
Overview
Ability to build and configure forms, Integrating with Entra/OneLogin, write back responses throughAPI/SMTP, allow multiple users to view, edit and update forms. Platform fees, transaction costs and assurance fees. Additional information: Awarded via shortlisting and request for further competition using CCS/GPA framework agreement ref: G-Cloud 14 for cloud based software
AI Analysis
Powered by AI — always verify against official documents
The UK government is seeking a forms platform that lets multiple users build, configure, and manage online forms. The platform needs to connect with identity systems (Entra/OneLogin), send completed form responses via API or email, and handle costs transparently. This is being procured through an existing framework agreement (G-Cloud 14), so you're bidding against other pre-approved suppliers rather than competing from scratch.
Requirements
- Platform must support building and configuring forms (no coding required implied)
- Integration with Microsoft Entra ID and/or OneLogin for user authentication
- Ability to write back (send) form responses via API
- Ability to write back form responses via SMTP (email protocol)
- Multi-user access — multiple people can view, edit, and update the same forms
- Transparent pricing model covering: platform fees, transaction costs, and assurance fees
- Must be supplied via CCS (Crown Commercial Service) G-Cloud 14 framework agreement
- Cloud-based software solution
Key Tasks & Deliverables
- Enable government users to build custom online forms without technical skills
- Configure form logic, fields, and workflows to government specifications
- Integrate single sign-on so users log in via their existing Entra/OneLogin accounts
- Send completed form responses to government systems automatically via API connections
- Send form responses via email (SMTP) to specified government email addresses
- Provide collaborative editing — allow multiple team members to work on and modify forms simultaneously
- Manage and report on platform usage, transaction volumes, and costs
How to Read This Tender
- 1This is a 'further competition' — you must already be listed on the CCS G-Cloud 14 framework as a cloud software supplier, or partner with someone who is. If you're not on G-Cloud 14, you cannot bid directly.
- 2Focus on 'integrations' — the buyer cares most about connecting to Entra and OneLogin. If your platform doesn't do this natively, clarify how you'll make it work (API, third-party tools, custom development).
- 3Pricing transparency is critical. Government buyers want to understand exactly what they're paying for: per-user fees? per-form fees? per-submission fees? Hidden costs will lose you the bid.
- 4Multi-user editing is a core function — this isn't a single-user tool. Make sure your platform shows audit trails (who changed what, when) as government needs accountability.
- 5API and SMTP are both required. Don't assume one is optional — the buyer wants forms to plug into their existing systems, and email fallback for simpler integrations.
Tips for Small Businesses
- If you're on G-Cloud 14 but lack Entra/OneLogin integration, consider partnering with a specialist integration company as a subcontractor before bidding — it's faster than building it yourself.
- Pricing will be heavily scrutinised. Benchmark against competitors already on G-Cloud 14 (they're public), and be clear about any volume discounts for large government deployments.
- Highlight any existing government customers or use cases — government buyers prefer proven platforms. Even one similar project is valuable evidence you can deliver.
Before you bid, buyers check
two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
Actions
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How to Apply
Step-by-step submission guide
Submission Portal
Find a Tender
Open the original notice
Click the button below to view the full notice on Find a Tender Service (FTS)
Check the procedure type
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Access the eSourcing portal
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Complete the Selection Questionnaire
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Submit electronically
Upload your completed response through the eSourcing platform before the closing date and time
FTS contracts are above UK procurement thresholds. Late submissions are strictly rejected — submit at least 24 hours before the deadline to avoid portal issues.
Key Dates
Published
13 May 2026
Submission deadline
Not specified
Notice type
award
Source
find a tender
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