Glouestershire County Council are prorcuring an Asset Manager solution including software and hardware for their GIS service

Gloucestershire County Council need to procure an asset management database that

• Is web-based;
• Is hosted by the system Supplier;
• Provides Registered Users with secure online access;
• Provides Registered Users secure access through a mobile App which is compatible with both iOS and Android;
• Has a customer portal to enable Customers to request support online;
• Have a core function system (as set out in paragraph 5 below) with additional functional modules;
• Can restrict access;
• Has Transport Layer Security (TLS) so that all email traffic is encrypted.

The system must enable

• Orders for equipment, technology and adaptations against an individual;
• Allocation of orders to the most appropriate team for delivery and fitting;
• Information held on each product in respect of service, maintenance, expected return date and battery change information;
• Allocation of jobs to relevant teams of items in the field;
• The building of a documents library on equipment products, training manual and clinical competencies;
• Reporting on system data;
• Emails to be generated and received from within the system;
• System administration including user access controls;
• Administrators to have additional functionality to include but not limited to overriding of orders, allocation, report runs and local system upgrades;
• Training videos/materials to be housing within the system;
• All registered users to have a unique identifier;
• All stock regardless of type to be tracked through barcodes and hand held devices permitting live system updates.

The Core modules that the system must have include the following

Purchasing - includes; raising order on system, transferring to GCC SAP system.

Stock Management - includes from receipt of stock from supplier to Goods Receipt to barcoding and putting into stock. It

Stock Inventory - regularly checking and auditing of stock.

Ordering - Assessor ordering equipment

Stock Order Processing - On receipt of order, processing through Picking process to despatch area.

Logistics (Delivery and Collections); - Delivery and collection of equipment . by transport Team

Recycling - receipt of collections to decontamination, refurbishment or scrapping into stock.

Reporting - suite of reports covering finance and operations.

To access the full suite of documents please go our supplying the South West Portal and register to access the ITT documents.The systems reference for this procurement is DN445068. All questions and tender submission must be via the Supplying the South West Portal:https://www.supplyingthesouthwest.org.uk/?ReadForm&login