Future Finance, Finance & Research Grant Costing System - UOE/2015/007

The University of Exeter is looking to procure a Finance and Research Grant Costing system. In recent years, the University has experienced a period of unprecedented success and growth in revenues and reputation; achieving UK top 10 status and membership of the Russell Group. The University’s strategy to 2020 and beyond is to strive towards becoming a global top 100 University. To achieve the University strategy, a programme of transformation is being undertaken which will implement a new operating model and new ways of working for our staff.

The systems change component of the Future Finance Project refers to much more than replacing the core finance system. Finance outputs are delivered from a range of finance systems that talk to each other. Over the years these have developed incrementally and without over-arching design. As a result they are used inefficiently and inappropriately. A core objective of the Future Finance project is to simplify our technology infrastructure, procuring a finance system that can seamlessly integrate with key existing business applications.

We are looking for a Supplier who can support the University during the following project stages:

 Design (Workshops)

 Build (Functional/ Technical Specs)

 Testing (Unit/SIT/ UAT)

 Change Management

 Training i.e. Train the Trainer

 Implementation

 Post-implementation support (Warranty, 1st, 2nd, 3rd line support)

We are looking for a system to support us in the following areas

o Finance

o Sales to Cash

• Accounts Receivable
• Bank Reconciliation
• Cash Management
• Sales Order Processing*
• Insurance Administration*
• Investment Management

o Procure to Pay

• Accounts Payable
• Purchase Order Processing*
• Online Expenses*
• Purchasing Card Capability*
• Stock/ Inventory Management*

o Record to Report

• General Ledger
• Income & Expenditure
• Management Accounting
• Fixed Assets

o Research Accounting

• Research Grant Management*
• Research Grant Master File
• Pre and Post Award Management

o Project Accounting

• Project Definition
• Project Elements
• Project Costing

o Budget, Planning & Forecasting

• Budget, Preparation & Management
• Budget, Planning & Forecasting
• Audit

o Non-Functional Requirements

• Interfaces
• Licences
• Infrastructure
• Security
• Support
• Authentication & Access

o Key Requirements across all Work streams

• Chart of Accounts
• Ledgers & Modules
• Document Management
• Reporting
• Tax
• We are also looking to explore the capabilities of the following requirements but these will be dependent on solution capabilities, integration capabilities and budget impact. We are also looking to procure a procurement solution in a separate tender exercise in the coming months and would like to explore the capabilities of the Finance System and integration methodology to help inform us whe...