Framework Agreement for Audio Visual Services

The University seeks experienced Contractor(s) to undertake a variety of Audio Visual installations across its University campuses as described in Schedule 1 Scope and Specification. The appointed Contractor(s) must:

• Ensure value for money
• Provide innovative solutions to designs
• Provide flexible working arrangements during busy periods i.e. Summer Programmes
• Comply with all legislation, regulations and working rules relating to safety, health and welfare
• Carry out the services with minimal disruption to University activities, teaching and students

The Contract is for the provision of Audi Visual Installations in two Lots

• Lot 1 - Single Contractor for the rolling replacement programme of AV equipment covering the entire academic year. Within this requirement the University has approximately 300 Learning and Teaching spaces as well as a large number of meeting rooms, boardrooms, informal teaching spaces and digital signage requirements. Each year, the scope for the classroom refurbishment is agreed with a number of stakeholder groups. Being flexible to University timetabling is essential within this programme of works to ensure that student service is not disrupted.
• Lot 2 - Framework Agreement comprised of up to three Contractors for the provision of bespoke works/projects. Over the past 12 months the University has undertaken a number of larger bespoke projects for Audio Visual equipment that have fallen outside of the standard remit. Within this Lot, innovation and idea generation is essential. Each call-off for the works required under Lot 2 will be conducted via further-competition.

The structure allows flexibility in the completion of works as well as the option to evaluate innovative solutions for bespoke works as the need arises. Tenderers have the option to bid on both Lots.

Mandatory Requirements include

• Tenderers must have an annual Turnover of a minimum £2 million.
• Tenderers must have Public Liability Insurance at £5 million
• Tenderers must have Professional Indemnity Insurance at £1 million
• Tenderers must have Employer Liability Insurance at £5 million
• Tenderers must have a Credit Safe score of a minimum of 30
• Tenderers must hold ISO 9001 (Quality Management) certification.
• Tenderers must hold ISO 14000 (Environmental Management) certification.
• All equipment provided as part of the Contract must have a minimum of a 2 year warranty
• Tenderers must NOT have had a Contracted terminated within the last 12 months.
• Tenderers must have an established relationship with Extron and are able to provide Extron equipment. (Lot 1 mandatory, however desirable only for Lot 2).

All Tender documentation is available at BravoSolution using the following link - https://wlv.bravosolution.co.uk.

All communication must be via BravoSolution.