Fleet Purchase and Lease DPS
Procurement Assist Limited c/o Integrated Facilities Management Bolton Ltd (iFM Bolton)Estimated Value
£75,000,000 – £0
Deadline
31 May 2029
1010 days remaining
Published
14 January 2025
Type
goods
Overview
This DPS is being created in accordance with Regulation 34 of the UK statutory instrument Public Contracts Regulations 2015/102. Contracts to be awarded under the established DPS will follow the requirements of Regulation 28 (Restricted Procedure).
Therefore, Regulations that apply to the Restricted Procedure, and to procedures generally, apply to the DPS, except where regulation 34 specifically alters or dis-applies them. PA invites organisations to participate in a 60-month DPS for Fleet Lease and Purchase solutions.
The DPS will be accessible by all current and future Clients of PA. The DPS may be used by all NHS Trusts, Social Housing Providers, Local Authorities, Blue Light Services, Education, Charities and all other contracting authorities that are located in the United Kingdom including those listed in Schedule 1 of the Public Contracts Regulations 2015/102.
Regulations cited
- Public Contracts Regulations 2015
Additional details
Procurement Assist is publishing this Notice of Amendment made pursuant to the original Notice 2020/S 194-470491 to extend the DPS to 31 May 2029. The remaining information in relation to this DPS is unchanged.
AI Analysis
Powered by AI — always verify against official documents
This is an invitation to join a Dynamic Purchasing System (DPS) — a pre-approved supplier list for fleet vehicles (cars, vans, lorries, etc.) that public sector organisations across the UK can buy from for the next 60 months. If you're accepted onto the DPS, you'll be able to sell fleet solutions to NHS hospitals, councils, housing associations, emergency services, schools, and charities without them having to run a separate tender each time.
Requirements
- Must be willing to supply fleet lease and/or purchase solutions to UK public sector bodies
- Must comply with UK Public Contracts Regulations 2015
- Must be able to meet the needs of NHS Trusts, Local Authorities, Social Housing Providers, Blue Light Services (police, fire, ambulance), Education bodies, Charities, and other Schedule 1 contracting authorities
- Must operate within the 60-month DPS term (extended to 31 May 2029)
- Must follow Restricted Procedure rules (Regulation 28) when actual contracts are awarded to you
Key Tasks & Deliverables
- Supply fleet lease solutions (ongoing rental agreements for vehicles) to public sector buyers
- Supply fleet purchase solutions (selling vehicles outright) to public sector buyers
- Respond to call-offs from the DPS — when a council or NHS Trust wants to buy from you, you'll quote and deliver within agreed terms
- Maintain compliance and service standards throughout the 60-month framework period
How to Read This Tender
- 1This is NOT a single one-off contract — it's a pre-qualification to a supplier list. Once approved, you'll win individual orders from different public bodies over 5+ years. You need to be ready for multiple small-to-large deals, not one big project.
- 2The 'Notice of Amendment' language means this is an extension of an existing DPS that started in 2020. The deadline mentioned (31 May 2029) is the new end date. Check the original 2020 notice (reference 2020/S 194-470491) for the original terms and criteria — this amendment notice doesn't repeat all that detail.
- 3This is governed by the Public Contracts Regulations 2015 — a legal framework for public procurement. It uses a 'Restricted Procedure', which means once you're on the DPS, buyers can approach you directly without a full open tender, making it faster for them (and potentially easier for you).
- 4The 'Schedule 1' reference means any contracting authority listed in UK procurement law. This is very broad — assume central government, all local authorities, health bodies, emergency services, schools, universities, and registered charities are in scope.
- 5Look for the full DPS tender documents (tender specification, terms and conditions, evaluation criteria) — this notice is just an announcement and amendment. The detailed requirements for suppliers will be in those documents.
Tips for Small Businesses
- If you're a smaller fleet operator or leasing company, joining a DPS can be a great way to win repeated business from multiple public bodies without constantly bidding. Once you're in, customers come to you. However, be honest about your capacity — if you can't handle orders from 10+ different councils simultaneously, say so in your application.
- Consider partnering with larger fleet providers (subcontracting or consortium bid). Many small businesses use a DPS by teaming up with a bigger supplier who handles the framework relationship, then you deliver locally or specialise in a particular vehicle type or service.
- Check whether your current insurance, financing, and vehicle stock can flex to meet the varied demands of NHS Trusts, councils, and emergency services — they often have specific requirements (safety specs, sustainability, maintenance standards). If you can't meet all customer types, focus your bid on the sectors where you're strongest.
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Procurement Assist Limited c/o Integrated Facilities Management Bolton Ltd (iFM Bolton)Key Dates
Published
14 January 2025
Submission deadline
31 May 2029
Notice type
Contract
Source
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