External Presentation and Grounds Maintenance
Procurement Assist Limited c/o Integrated Facilities Management Bolton Ltd (iFM Bolton)Estimated Value
£75,000,000 – £0
Deadline
31 May 2029
1010 days remaining
Published
14 January 2025
Type
services
Overview
Procurement Assist Limited is seeking service providers to take part in tendering for a place on a 60 month Dynamic Purchasing System for External Presentation and Grounds Maintenance Services. The services will be split into 3 Categories, as follows: Category 1: Ground Presentation Services.
Category 2: Grounds Maintenance. Category 3: Site Surveying.
The DPS will be available for use by iFM Bolton and the whole public sector from across the United Kingdom. The DPS initial application period is 30 days but will remain open until 31 May 2029.
Additional details
Applications from service providers can be made at any time during this period. The DPS is intended to be a fast route to market for Clients, with Clients not needing any further engagement with OJEU procurement processes.
Procurement Assist is publishing this Notice of Amendment made pursuant to the original Notice 2020/S 082-194761 to extend the DPS to 31 May 2029. The remaining information in relation to this DPS is unchanged.
AI Analysis
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Procurement Assist Limited is building a long-term supplier list (called a Dynamic Purchasing System) for grounds and external maintenance work that will be used by public sector organisations across the UK for the next 5 years. If you're approved, you'll be on their approved supplier list and can bid for individual jobs as they come up, without having to go through lengthy procurement processes each time.
Requirements
- Service provider must be able to operate across the United Kingdom
- Provider must be willing to work within one or more of the three categories: Ground Presentation Services, Grounds Maintenance, or Site Surveying
- Provider must comply with public sector procurement standards and OJEU regulations
- No specific technical qualifications listed in this notice — check full tender documents for insurance, safety certifications, and equipment requirements
Key Tasks & Deliverables
- Category 1: Deliver ground presentation services (grass cutting, landscape tidying, visual improvements to external areas)
- Category 2: Provide ongoing grounds maintenance (regular upkeep, seasonal work, repairs to external grounds)
- Category 3: Conduct site surveying work (assess grounds condition, provide reports and recommendations)
How to Read This Tender
- 1This is a 'Dynamic Purchasing System' (DPS) — think of it as getting pre-approved to bid for work. Once you're on the list, iFM Bolton and other public sector bodies can call on you directly without advertising jobs publicly each time, which is faster for them and more predictable for you.
- 2The 60-month duration means this runs until 2029, so if approved now, you could have work opportunities for the next 5 years — this is a long-term relationship, not a one-off contract.
- 3You can apply anytime up to 31 May 2029, so you don't have to rush — but earlier approval means earlier access to job opportunities.
- 4This notice is an amendment to extend an existing DPS from 2020. The 'remaining information is unchanged' means the original tender documents still apply — you must find and read the original Notice 2020/S 082-194761 to understand the full terms, pricing structures, and evaluation criteria.
- 5Watch for the full tender documents, which will specify insurance levels (public liability), health & safety accreditation (likely ISO 45001 or similar), equipment standards, and whether you need to hold specific certifications like grounds maintenance qualifications (NVQs, etc.).
Tips for Small Businesses
- If you only do one type of work (e.g., just grass cutting), apply for that specific category only — you don't need to cover all three to be useful. Many small groundscare businesses get approved for Category 2 alone.
- Consider joining a consortium with specialist providers: a small grounds maintenance firm could partner with a surveying company to cover multiple categories and appear more capable to larger public sector clients.
- Once approved, you're competing with other approved suppliers on the DPS for individual jobs. Keep your pricing, response times, and quality consistent — public sector clients often re-use suppliers who perform well, which can lead to repeated work.
Actions
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Buyer Profile
Procurement Assist Limited c/o Integrated Facilities Management Bolton Ltd (iFM Bolton)Key Dates
Published
14 January 2025
Submission deadline
31 May 2029
Notice type
Contract
Source
contracts finder
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