ESPH CS RDC De La Warr Pavilion Refurb Project Manager & Contract Administrator (ESPH733)
Estimated Value
£267,628 – £0
Deadline
1 December 2025
Published
5 May 2026
Type
services
Overview
Rother District Council awarded contract to Bloom Procurement Services to assist with De La Warr Pavilion project works (RIBA stages 4.2 to 6). The contract was awarded via the Framework: NEPRO3
AI Analysis
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Rother District Council is looking for a Project Manager and Contract Administrator to oversee the refurbishment of De La Warr Pavilion. You'll manage the construction phase of the project (from detailed design through to completion and handover), working within a framework agreement that's already been set up.
Requirements
- Experience as a Project Manager on construction/refurbishment projects of similar scale and complexity
- Experience as a Contract Administrator or equivalent role managing construction contracts
- Understanding of RIBA stages 4.2 to 6 (detailed design, technical design, manufacture/construction, and handover phases)
- Knowledge of construction contract administration and site management
- Ability to manage budgets, timescales, and quality on a live project
- Professional indemnity insurance appropriate to the role
- No specific certifications listed in the notice — check the full tender documents for any PRINCE2, PMP, or similar requirements
Key Tasks & Deliverables
- Manage the project from RIBA stage 4.2 (technical design) through to stage 6 (handover and close-out)
- Act as Contract Administrator — administer the building contract between Rother District Council and the main contractor
- Monitor project progress against agreed timescales and alert stakeholders to any delays or risks
- Manage the project budget and report on costs to the council
- Inspect works on site and ensure they meet the contract specifications and quality standards
- Manage variations and changes to the contract scope
- Coordinate communications between the council, the contractor, and design team
- Prepare and submit regular progress reports to Rother District Council
- Manage site safety, compliance, and statutory approvals during construction
How to Read This Tender
- 1RIBA stages 4.2 to 6 refer to the later phases of a construction project — stages 1–4.1 are already done. You're coming in when detailed design is finished and the actual building work happens. Check what stage the project is currently at.
- 2This is a framework agreement contract awarded via NEPRO3 — that means the terms, pricing structure, and conditions are already set. You're not negotiating the contract from scratch; you're agreeing to work within a pre-agreed framework. Ask for a copy of the NEPRO3 framework terms.
- 3The role combines two functions: Project Manager (overall delivery) and Contract Administrator (managing the legal and commercial side of the build contract). Make sure you understand both hats — they can sometimes conflict.
- 4Look closely at the scope of works for the De La Warr Pavilion project itself — that determines how much work you'll actually manage. A small refurb is very different from a major rebuild.
- 5Check whether this is a fixed-term appointment (e.g., 18 months) or ongoing until handover. The project timeline will affect your commitment and resource planning.
Tips for Small Businesses
- If you're a small PM practice, consider whether you can resource this alone or if you'll need to subcontract the Contract Administrator duties (or vice versa). Many councils will accept joint bids from two complementary firms — check if partnering is allowed.
- Social value scoring often matters in public sector contracts. Highlight any local employment, apprenticeships, or community benefit you can deliver — e.g., mentoring junior PMs, supporting local suppliers, or environmental credentials.
- Ask Bloom Procurement Services and Rother District Council upfront: How much of the design is locked? What's the approved budget? Is the main contractor already appointed or will you be managing that tender? These answers will help you estimate the effort and risk.
Before you bid, buyers check
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Key Dates
Published
5 May 2026
Submission deadline
1 December 2025
Notice type
Contract
Source
contracts finder
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