Energy Connect - UK-ASEAN Energy Cooperation Forum and Study Visit in London
PALLADIUM INTERNATIONAL LIMITEDEstimated Value
£125,000 – £0
Deadline
29 June 2026
Published
8 June 2026
Type
goods
Overview
We invite proposals for the delivery of the UK-ASEAN Energy Cooperation Forum 2026 and Study Visit in the UK, convening senior ASEAN stakeholders and UK industry leaders at a pivot moment for the region's energy transition.
Submission
Interested suppliers are encouraged to review the tender pack and submit their proposals by 29 June 12:00
AI Analysis
Powered by AI — always verify against official documents
The UK government is looking for a supplier to organize and run a major international energy conference called the UK-ASEAN Energy Cooperation Forum in 2026, bringing together senior officials and business leaders from Southeast Asian countries and the UK. The contract includes arranging a study visit program for delegates to see UK energy projects and facilities.
Requirements
- Experience organizing large-scale international conferences or forums with 100+ delegates
- Demonstrated ability to coordinate with government stakeholders and senior business leaders
- Expertise in energy sector knowledge or ability to quickly develop it
- Capability to arrange logistics for international delegates (accommodation, transport, venue)
- Understanding of ASEAN region and energy transition issues
- Ability to manage study visits and site visits to energy facilities
- Project management experience with high-profile events
- Insurance and duty of care for international delegates
Key Tasks & Deliverables
- Design and deliver a two-day UK-ASEAN Energy Cooperation Forum in London in 2026
- Secure and manage an appropriate conference venue in London
- Develop agenda with keynote speakers, panel discussions, and breakout sessions on energy transition topics
- Arrange accommodation for ASEAN delegates visiting from Southeast Asia
- Organize study visits to UK energy sites (renewable energy projects, grid facilities, research centres, or similar)
- Coordinate transport for delegates during study visits
- Provide event logistics (catering, translation/interpretation, audio-visual equipment, materials)
- Manage delegate registration and communications before and after the event
- Produce event outputs (reports, photographs, video content)
- Liaise with UK government departments, ASEAN embassies, and UK energy industry partners
How to Read This Tender
- 1This is a government-to-government initiative with diplomatic sensitivity — check the tender documents carefully for any political or protocol requirements around ASEAN representation and UK government messaging.
- 2The phrase 'pivot moment for the region's energy transition' signals this is about positioning the UK as an energy partner to Southeast Asia; understand what the government wants to communicate through this forum.
- 3Look closely at the delegate numbers, budget envelope, and dates — these will determine whether you need a large venue, international hotel partnerships, and specialist event management resources.
- 4Check whether the government will contribute to costs or if you're expected to cover everything from a fixed fee — international events with accommodation are expensive.
- 5Study visits are a key deliverable; the tender documents will specify which UK energy facilities/companies should be involved — understand if those partners are already lined up or if you must secure them.
Tips for Small Businesses
- Consider forming a consortium with a larger events management company (who handles logistics) and a specialized energy sector consultant (who understands ASEAN energy issues) — few SMEs can do both well alone.
- Look for social value scoring in the evaluation criteria; emphasize how you'll support UK energy SMEs to network with ASEAN partners, or create apprenticeships/skills development from the event.
- International events require extensive supplier networks (hotels, caterers, translators, AV companies); budget time to build these partnerships if you don't already have them, and factor in contingency for currency/visa issues affecting international staff or suppliers.
Actions
Sign up freeto open noticeA free account takes a moment and unlocks the buyer’s own notice, tender documents, fit scoring and the Bid Writer. No card, no fees.
Open Bid WriterIndependent software, web & cloud studio. We design, build and grow digital products that quietly outlast their category.
How to Apply
Step-by-step submission guide
Submission Portal
Contracts Finder
Open the original notice
Click the button below to view this tender on Contracts Finder
Find the submission method
Look for "How to apply" section — most tenders link to an eSourcing platform (e.g. In-Tend, ProContract, Jaggaer)
Create an account
Register on the eSourcing platform for free — you'll need a company email and DUNS number
Download tender documents
Download the ITT (Invitation to Tender), specification, pricing schedule, and any templates
Submit your response
Upload completed documents through the portal before the deadline — late bids are automatically rejected
Most buyers do NOT accept email submissions. You must submit through their eSourcing platform. Check the notice for the exact link.
Buyer Profile
PALLADIUM INTERNATIONAL LIMITEDKey Dates
Published
8 June 2026
Submission deadline
29 June 2026
Notice type
Contract
Source
contracts finder
Related Contracts
Supply and installation of live events PA system for trinity market
Hull City Council (The Authority) is seeking tenders from interested organisations to supply and install a live events PA system for Trinity Market. The tender is an open procedure
Bangladesh carbon market governance & readiness sprint
The UK Government's Partnering for Accelerated Climate Transitions (UK PACT) programme is inviting proposals from qualified suppliers or consortia to deliver technical assista
Data transmission network (DTN) HS2
The HS2 Data Transmission Network (DTN) will provide network transport services and specific central service functions necessary for the reliable operation of trains on HS2. The DT
The supply of bespoke blank white access control legic smart cards
Unite Procurement UK Limited (part of Unite Holding SE), on behalf of the Ministry of Defence, is seeking suppliers to join the Unite Procurement Platform to support the supply of