Energy Connect - UK-ASEAN Energy Cooperation Forum and Study Visit in London
PALLADIUM INTERNATIONAL LIMITEDEstimated Value
£125,000 – £0
Deadline
29 June 2026
Published
8 June 2026
Type
goods
Overview
We invite proposals for the delivery of the UK-ASEAN Energy Cooperation Forum 2026 and Study Visit in the UK, convening senior ASEAN stakeholders and UK industry leaders at a pivot moment for the region's energy transition.
Submission
Interested suppliers are encouraged to review the tender pack and submit their proposals by 29 June 12:00
AI Analysis
Powered by AI — always verify against official documents
The UK government is looking for a supplier to organize and run a major international energy conference called the UK-ASEAN Energy Cooperation Forum in 2026, bringing together senior officials and business leaders from Southeast Asian countries and the UK. The contract includes arranging a study visit program for delegates to see UK energy projects and facilities.
Requirements
- Experience organizing large-scale international conferences or forums with 100+ delegates
- Demonstrated ability to coordinate with government stakeholders and senior business leaders
- Expertise in energy sector knowledge or ability to quickly develop it
- Capability to arrange logistics for international delegates (accommodation, transport, venue)
- Understanding of ASEAN region and energy transition issues
- Ability to manage study visits and site visits to energy facilities
- Project management experience with high-profile events
- Insurance and duty of care for international delegates
Key Tasks & Deliverables
- Design and deliver a two-day UK-ASEAN Energy Cooperation Forum in London in 2026
- Secure and manage an appropriate conference venue in London
- Develop agenda with keynote speakers, panel discussions, and breakout sessions on energy transition topics
- Arrange accommodation for ASEAN delegates visiting from Southeast Asia
- Organize study visits to UK energy sites (renewable energy projects, grid facilities, research centres, or similar)
- Coordinate transport for delegates during study visits
- Provide event logistics (catering, translation/interpretation, audio-visual equipment, materials)
- Manage delegate registration and communications before and after the event
- Produce event outputs (reports, photographs, video content)
- Liaise with UK government departments, ASEAN embassies, and UK energy industry partners
How to Read This Tender
- 1This is a government-to-government initiative with diplomatic sensitivity — check the tender documents carefully for any political or protocol requirements around ASEAN representation and UK government messaging.
- 2The phrase 'pivot moment for the region's energy transition' signals this is about positioning the UK as an energy partner to Southeast Asia; understand what the government wants to communicate through this forum.
- 3Look closely at the delegate numbers, budget envelope, and dates — these will determine whether you need a large venue, international hotel partnerships, and specialist event management resources.
- 4Check whether the government will contribute to costs or if you're expected to cover everything from a fixed fee — international events with accommodation are expensive.
- 5Study visits are a key deliverable; the tender documents will specify which UK energy facilities/companies should be involved — understand if those partners are already lined up or if you must secure them.
Tips for Small Businesses
- Consider forming a consortium with a larger events management company (who handles logistics) and a specialized energy sector consultant (who understands ASEAN energy issues) — few SMEs can do both well alone.
- Look for social value scoring in the evaluation criteria; emphasize how you'll support UK energy SMEs to network with ASEAN partners, or create apprenticeships/skills development from the event.
- International events require extensive supplier networks (hotels, caterers, translators, AV companies); budget time to build these partnerships if you don't already have them, and factor in contingency for currency/visa issues affecting international staff or suppliers.
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PALLADIUM INTERNATIONAL LIMITEDKey Dates
Published
8 June 2026
Submission deadline
29 June 2026
Notice type
Contract
Source
contracts finder
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