Electronic Patient Records System Contract Extension (VEAT Notification)

This VEAT notice is in relation to a short-term extension to the existing arrangement for the provision of an Electronic Patient Records system (EPR). This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority intends to extend the term of its contract for the provision of an EPR system with The Phoenix Partnership (Leeds) Limited.

This contract extension will be for a duration of 24 months with a possible further 12 month extension, giving a maximum of 3 years. This is to ensure continuous operation of the existing EPR system at Nottinghamshire Healthcare NHS FT whilst work is undertaken to procure a new EPR contract(s).

The Contracting Authority proposes to undertake a competitive procurement exercise, which is expected to commence Q2 2026 and anticipates contract award by Q4 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the EPR system.

The Contracting Authority recognises that the The Phoenix Partnership (Leeds) Limited product is critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier at this stage would impose significant additional costs and render existing EPR system open to disruption.

This would not be acceptable and would pose a significant risk to patient care. The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.

PLEASE NOTE: The final signing of the Contract is still to take place. This VEAT notice is in relation to a short-term extension to the existing arrangement for the provision of an Electronic Patient Records system (EPR).

This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority intends to extend the term of its contract for the provision of an EPR system with The Phoenix Partnership (Leeds) Limited. This contract extension will be for a duration of 24 months with a possible further 12-month extension, giving a maximum of 3 years.

This is to ensure continuous operation of the existing EPR system at Nottinghamshire Healthcare NHS FT whilst work is undertaken to procure a new EPR contract(s). The Contracting Authority proposes to undertake a competitive procurement exercise, which is expected to commence Q2 2026 and anticipates contract award by Q4 2027.

The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the EPR system. The Contracting Authority recognises that the The Phoenix Partnership (Leeds) Limited product is critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension.

Procuring a new supplier at this stage would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care.

The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015. PLEASE NOTE: The final signing of the Contract is still to take place.