Estimated Value
£750,000 – £3,250,000
Deadline
29 September 2025
Published
11 March 2026
Type
Not specified
Overview
Birmingham City Council wishes to establish a framework agreement for the provision of Elections and Registration Services. Birmingham Elections Office deals with all elections within the local authority area.
This involves dealing with over 750,000 electors, including 75,000 postal voters. There are usually citywide elections at least every 2 years, with local elections scheduled in 2026 and 2030, Police and Crime Commissioner and Combined Authority Mayoral Elections in 2028 and 2032.
The General Election will be held at some point before July 2029. This contract would cover all elections held within Birmingham during the life of the contract, including these citywide elections, but also ward by elections, and neighbourhood planning referendums.
Lots (2)
- Lot 1A managed postal vote service to handle returned postal votes during elections
- Lot 2Printing for all statutory elections and electoral registration, including poll cards, ballot papers, postal votes, and any registration or canvass forms The following outcomes are anticipated over the life of the contract as a result of the proposed procurement process to be carried out: • Ensuring all citizens have the opportunity to vote
Key dates
- Commences
- 27th January 2026
- Duration
- 4 years
Additional details
It would not cover BID Ballots or non-binding local referendums. The contract would also cover the provision of statutory forms relating to Electoral Registration – including all Household correspondence sent out during the annual canvass period (including Canvass Forms, Canvass Communication As and Bs) and Invitations to Register for individual electors.
This could amount to mailings to 450,000 properties. The Annual Canvass happens every year (usually between August and November). (Unless terminated under the terms and conditions of the contract)
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Award Details
Idox Software Limited
£750,000
Civica Election Services Limited
£3,250,000
Idox Software Ltd
£3,250,000
Civica Election Services Ltd
£3,250,000
Likely incumbents
Suppliers who won similar work from this buyer in the last 5 years.
- 1
Haystoun Construction Ltd
£5m
total awarded
- 2
Claremont Living Group Limited
3 contracts wonlatest 4 Jun 2026ends 30 Jun 2032£356m
total awarded
- 3
Oracle Corporation UK Limited
2 contracts wonlatest 30 Sept 2026ends 8 Oct 2027£58,480
total awarded
- 4
NATIONAL PARKING PLATFORM LIMITED
£2
total awarded
- 5
R W SERVICES CONTRACTORS LIMITED
£5m
total awarded
Haystoun Construction Ltd is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.
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two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
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Buyer Profile
Birmingham City CouncilKey Dates
Published
11 March 2026
Submission deadline
29 September 2025
Notice type
award
Source
find a tender
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PROCUREMENT SUMMARY Procedure: Open Procedure under the Procurement Act 2023. Contract Length: 24 Months + 12 Month Extension + 12 Month Extension. Maximum Contract Duration: 48 Mo