EEM0067 - Fire Safety, Security & Entry and Access Systems Framework

This is a Planned Procurement Notice as Efficiency East Midlands (EEM) are conducting a tender exercise in June 2026 to procure a Fire Safety, Security & Entry and Access Systems Framework to replace our existing Frameworks (EEM0037 Door Entry, Access Control, CCTV and Warden Call Systems Framework and EEM0067 Fire & Intruder Alarms and Fire Protection Equipment) which will expire on October 2026. Furthermore, all goods, works and services supplied to Members will be delivered in accordance with all relevant British, European and international Standards for fire safety systems or products.

Lot 2 The Scope for Lot 2 has been put together to ensure our members can call upon to select a suitable qualified and experienced Contractors to meet current legislation and guidance on Door Entry, Access Control and CCTV Installs and Maintenance. Lot 2 covers the design and installation / extension to existing door entry and access control systems.

Lot 2 also covers servicing, repairs and planned preventative maintenance of door entry and access control systems. All systems installed via Lot 2 of this Framework should be carried out in in line with the NSI code of practice NCP109.

The equipment covered under this lot shall include, but not be restricted to, the following: • vandal resistant weatherproof keypad proximity reader with speech units • door entry panels • audio door entry handsets • universal lock releases • electromagnetic maglock and bracket sets • door release push buttons • proximity tags • 230V / DC power supply unit • emergency break-glass units • PC proximity controllers • biometric fingerprint readers • manufacturer's approved software • cables and containment All works shall be in compliance with BS EN ISO 9001:2015 and BS EN 60839-11-1 'Alarm and Electronic Security Systems, Electronic Access Control Systems, Systems and Component Requirements", BS EN 60839-11-2 "Alarm and Electronic Security Systems, Electronic Access Controls Systems" application guidelines, BS EN 50486 "Equipment for use in Audio and Video Door Entry Systems", BS 7671 IET Wiring Regulations (latest edition), NCP109 and SI code of practice for "Planning, Installation and Maintenance of Access Control Systems NSI", and SSAIB code of practice for "Access Control Systems". Lot 2 covers the design and installation / extension to existing CCTV installations.

Lot 2 also covers servicing, repairs and planned preventative maintenance of CCTV systems. Lot 3 The Scope for Lot 3 has been put together to ensure our members can call upon to select a suitable qualified and experienced Contractors to meet current legislation and guidance on Warden Call Systems.

Lot 3 covers the design and installation / extension to existing warden call / assisted living systems. Lot 3 also covers servicing, repairs and planned preventative maintenance of all equipment The equipment covered under this lot shall include, but not be limited to, the following: • Personal alarms - supplied as either a pendant, wrist strap, pull cord etc. that can be connected to a base unit. • Activity monitors or sensors - that can detect movement in the home eg bed or chair occupancy sensor, occupancy sensor, epilepsy sensor, incontinence sensors, temperature extreme detector, property exit sensor and flood detectors etc. • Fall detectors - that can either be worn on a cord around the neck or around the wrist and can sense a serious fall and raise an alarm at a monitoring centre. • Base unit (dispersed or hard wired) - that can be connected to a telephone wire or ethernet cable for digital solutions and receive signals from personal sensors and from other sensors positioned around the home.

Provides and alert when a resident goes off site potentially losing their bearings. • Sensor temperature - temperature extremes / heat centres are highly beneficial for residents who may be suffering from dementia who may leave food cooking too long or forget to turn their heating on in winter. • Sensor movement - the sensor will read any individual body temperature compared to that of the room and measure this in a form of infrared radiation. • Personal attack transmitter - IPX4 water resistant as standard complete with periodic supervisory signal checks for system integrity. • Ceiling pull chord switch - pull chord switch for WCs or other areas for extra peace of mind. • Call logging - keeps a full audit trail of events, search and product management reports, dual monitoring, alert staff when a door is opened or a doorbell is pressed. • Pages - call messages direct to members of staff for a rapid response. • Display units - clear displays to relay call messages to staff. • Panels - configured together in a wireless network to provide a radio footprint to cover the building / site. All work shall be carried out in compliance with the following British Standards: • BS 8521-2:2020 'Social Alarm Systems' • BS EN 50134 Parts 1 to 7 'Alarm Systems / Social Alarm Systems' • BS 7671 The IET Wiring Regulations Each lot may be divided into a Midlands sub‑lot and a National sub‑lot to encourage participation from small and medium‑sized enterprises (SMEs).

This is a Planned Procurement Notice, and we reserve the right to change details in the tender notice. Lot 1 is being created to support Members by providing the supply, installation, servicing and ongoing maintenance of fire safety systems and equipment, covering but not limited to: Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).

Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless). Detection Devices (Smoke, Flame, Optical Beam, Heat, Carbon Monoxide, Multi-Sensor, Aspirating Smoke and Manual Call Points).

Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxillary Relays, Loop Sounders and Visual Alarm Signals). Sprinkler, Misting and Suppression Systems, New Installations, Maintenance and Repairs.

Aspirating System Installations, Upgrades, Maintenance and Repairs. Fire Protection Equipment Supply, Maintenance, and Refill o Fire Extinguishers o Fire Hydrants o Fire Dampers o Fire Shutters o Fire Blankets o Fire Evacuation Chairs o Hose Reels, Inlets, Valves and Nozzles o Safety Signs Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades.

Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades. Fire Door Inspection Services Emergency Lighting Systems Maintenance, Repairs and System Upgrades.

This lot may be divided into two sub‑lots: a Midlands sub‑lot and a National sub‑lot. Lot 2 is being created to support Members through the provision of secure, reliable and fully integrated security and access solutions.

The scope includes the design, supply, installation, servicing and ongoing maintenance of the following systems: Door Entry and Access Control Audio, video, digital and IP-based door entry systems Keypad, fob, card and biometric access control solutions Integration with existing security and building management systems Servicing, preventative maintenance and reactive repairs CCTV, Surveillance and Intruder Alarms Fixed, dome and PTZ CCTV cameras IP, HD and networked CCTV systems Recording, monitoring and remote access equipment Integration with wider security platforms Intruder alarm systems Planned preventative and reactive maintenance services Automated Entry and Physical Security Systems Automated and manual gates and barriers Automatic sliding, swing and revolving doors Bollards Roller shutters and security grilles Systems regulating pedestrian and vehicular access Compliance with safety, legislative and accessibility requirements Routine inspection, testing and scheduled maintenance Reactive maintenance and repair services This lot provides a comprehensive approach to access control, site security and automated entry, ensuring safe, compliant and resilient solutions across Member estates. This lot may be divided into two sub‑lots: a Midlands sub‑lot and a National sub‑lot.

Lot 3 is being created to support Members by providing solutions to support independent living and resident safety, particularly in sheltered and supported housing schemes. It covers the installation and upkeep of technology that enables effective communication and emergency response, including (but not limited to): Warden call and nurse call systems Telecare and telehealth devices Personal alarms and emergency pull cords Assisted living systems Integration with monitoring centres Regular testing and maintenance Reactive maintenance This lot may be divided into two sub‑lots: a Midlands sub‑lot and a National sub‑lot.