CPU 6341 Catering Equipment and White Goods DPS – New and Second User
Nottingham City CouncilEstimated Value
Not specified
Deadline
3 December 2028
830 days remaining
Published
21 October 2024
Type
Not specified
Overview
Nottingham City Council (hereafter 'the Authority') is seeking tenders from sufficiently experienced and qualified providers for inclusion on a Dynamic Purchasing System (DPS) to provide Catering Equipment and White Goods – New and Second User.
AI Analysis
Powered by AI — always verify against official documents
This is a Dynamic Purchasing System (DPS) for buying catering equipment and white goods (fridges, ovens, dishwashers, etc.) — both new and second-hand items. It's a framework agreement where approved suppliers can sell these products to UK government departments and public sector organisations on agreed terms.
Requirements
- Must be able to supply new catering equipment and white goods
- Must be able to supply second-hand/refurbished catering equipment and white goods
- Must meet UK health and safety standards for catering equipment
- Must hold relevant product liability insurance
- Must comply with environmental regulations (especially for refrigeration equipment containing fluorocarbons)
- Must provide delivery and installation services or clearly state if buyer arranges these
- Must maintain stock or have reliable access to stock within agreed lead times
- Must provide warranty information for all products (new and second-hand)
- Must be able to respond to orders and quotations within specified timeframes
- Must hold a valid UK business registration or equivalent for non-UK suppliers
Key Tasks & Deliverables
- Supply new catering equipment (commercial cookers, prep tables, shelving, ventilation hoods, etc.)
- Supply new white goods (commercial fridges, freezers, dishwashers, washing machines, tumble dryers)
- Supply second-hand and refurbished catering and white goods equipment
- Provide accurate product specifications, dimensions, and electrical requirements for each item
- Deliver and install equipment at customer locations (or arrange and coordinate delivery)
- Provide after-sales support and warranty claims handling
- Provide spare parts availability information
- Respond to quotation requests from public sector buyers within agreed timescales
- Maintain compliance with food safety and equipment regulations throughout supply relationship
How to Read This Tender
- 1A DPS (Dynamic Purchasing System) is not a one-off tender — it's a 'standing list' of approved suppliers. Once accepted, you'll be on the framework and can win individual orders over several years without re-tendering each time.
- 2Check whether you need to supply both new AND second-hand items, or if you can specialise in just one — the tender documents will clarify this.
- 3Look carefully at delivery, installation, and warranty expectations. Some buyers expect you to handle everything; others will arrange logistics themselves.
- 4Second-hand equipment requires extra due diligence — you'll need clear processes for testing, certification, and compliance with safety standards. The tender will specify what standards apply.
- 5Budget time to understand the ordering and invoicing process for the DPS portal — public sector buyers use e-procurement systems, and you'll need to be able to respond quickly to quotation requests (often within 2–5 working days).
Tips for Small Businesses
- If you only supply new equipment, consider partnering with a refurbishment specialist as a subcontractor to cover the second-hand side of the requirement — this broadens your appeal without major investment.
- Stock and lead times matter hugely for government buyers. Clearly document what you can deliver within 1, 2, and 4 weeks — speed is often a deciding factor in the tender scoring.
- Focus your bid on niche categories if you're small (e.g. 'specialist commercial catering ovens and prep tables' rather than 'all catering equipment'). The tender documents often allow you to bid for specific product categories, not the whole lot.
Likely incumbents
Suppliers who won similar work from this buyer in the last 5 years.
- 1
Trust Utility Management Ltd
11 contracts wonlatest 22 May 2026ends 25 Nov 2026£1m
total awarded
- 2
Thomas Bow Ltd
7 contracts wonlatest 15 May 2026ends 18 Nov 2026£1m
total awarded
- 3
Hanson Quarry Products Europe Ltd T/A Heidelberg Materials Contr
6 contracts wonlatest 15 May 2026ends 18 Nov 2026£607,362
total awarded
- 4
Matchtech Group UK Ltd
3 contracts wonlatest 8 May 2026ends 11 Nov 2026£170,684
total awarded
- 5
Quadient UK Ltd
2 contracts wonlatest 5 May 2026ends 1 Dec 2031£5m
total awarded
Trust Utility Management Ltd is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.
Before you bid, buyers check
two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
Actions
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How to Apply
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Buyer Profile
NOTTINGHAM CITY COUNCILKey Dates
Published
21 October 2024
Submission deadline
3 December 2028
Source
procontract
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