Contract for the provision of a service for the photocopying of patients' notes

University Hospitals Birmingham NHS Foundation Trust is looking to put a contract in place for the provision of a service to provide the photocopying of patients' notes on behalf of the Health Records Department. The Medical Records Department provides a centralised photocopying service to all agencies requiring copies of Trust Medical Records.

The demands on the service have increased steadily since the introduction of the Access to Health Records Act and Subject Access Requests made under the Data Protection Act 1998. The General Data Protection Regulation (GDPR) which will come into force in May 2018 requires Medical Records to be provided within 1 month of the request being made.

The Medical Records Department is responsible for copying all Medical Records upon request on behalf of University Hospitals Birmingham NHS Foundation Trust (this is the objective of the contract to appoint an appropriate supplier to provide this service). Additional information: Link to e-Sourcing Portal https://nhs.bravosolution.co.uk/nhs_collaborative/web/log... How to register your company on the e-Sourcing portal (this is only required once) - Browse to the e-Sourcing Portal:https//nhs.bravosolution.co.uk/nhs-collaborative/web/login.html and click the link to register - Accept the terms and conditions and click continue - Enter your correct business and user details - Note the username you chose and click Save when complete - You will shortly receive an email with your unique password (please keep this secure): 2.

Express an Interest in the Tender - Login to the portal with the username/password - Click the PQQs/ITTs Open to All Suppliers Link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Browse the ITTs (there may be more than one page) and select ITT_by clicking on it. - Click the Express Interest button at the top of the page - This will move the PQQ/ITT into your My PQQs/My ITTs page.

(This is a secure area reserved for your projects only) - You can now access any attachments by clicking Buyer Attachments in the PQQ/ITT Detail box: 3. Responding to the Tender - Click My Response under PQQ/ITT Details, you can choose to Create Response or to Decline to Respond (please give a reason if declining) - You can now use the Messages function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the Submit Response button at the top of the page.