Conference Booking Management System

The requirement is for an easy to use conference system which primarily provides; - Simple to use diary view for room bookings and checks - Ability to book multiple rooms and/or dates at once - Ease of moving bookings around - Show status of booking, i.e. enquiry/provisional/confirmed - Track when resources have been requested and confirmed, e.g. academic room bookings, catering, portering requirements, conference IT support, etc. - Record all correspondence, including email, phone, face to face, etc. and who with. - Record multiple contacts and positions - Report by client, event, date and room(s) - Prepare jobsheets for circulation - Allow multiple system users, with different levels of access - Means of deleting customer / client data - Preparation of quotations, receipts and advice notes - Helpline support - Training The conference system should be fully configured, installed and staff appropriately trained by 1st April 2020, prior to the busy summer conference period. ******************************************************************************* The procurement will be conducted exclusively via the university's e-tendering website, where all documentation can be found and downloaded: https://neupc.delta-esourcing.com/members/leeds-trinity-u... ******************************************************************************* The invitation to tender opens at 1700h on 22 October 2019 The tender submission deadline is NOON on 11th November 2019 ******************************************************************************* Accessing a Tender Opportunity via the university's e-tendering website: Once you have created a supplier profile, to respond to an opportunity, click 'Response Manager' or 'View Invites' and Responses.