Coach (16+ seats) Passenger Assistant - Coach (16+ seats) Passenger Assistant
East Sussex County CouncilEstimated Value
Up to £0
Deadline
19 June 2026
Published
10 June 2026
Type
services
Overview
SAXON MOUNT TENDER: Frequency: Monday-Friday Daily School Time: 9:00-15:15 NB: Please use the spread-sheet attached in this tender to list your prices for each routes for Driver and PA ( where required). A large number of children are autistic and significant number of pupils experience speech, language and communication difficulties and / or social, emotional and mental health difficulties and other complex SEN. This opportunity has been distributed on SProc.net
Contact & helpdesk
Once the spread-sheet has been completed, please save it on Sproc.net. if you unsure on how to do this please Contact Sproc.net customer service team. * TUPE MAY APPLY FOR THIS TENDER *TOTAL PRICE OF ALL ROUTES FOR DRVIERS AND PAS SHOULD BE RECORDED FOR EACH DAY WHEN BIDDING* Comments for Operator: Saxon Mount School caters for children and young people who have a wide range of Special Educational Needs (SEN), particularly autism and moderate learning difficulties.
AI Analysis
Powered by AI — always verify against official documents
Saxon Mount School needs a coach operator (16+ seat vehicle) and passenger assistants to provide school transport for children with special educational needs five days a week, Monday to Friday, during school hours (9:00–15:15). This is a recurring contract that may involve existing staff transferring under TUPE rules.
Requirements
- Coach vehicle with 16 or more passenger seats
- Driver(s) for the coach
- Passenger Assistant(s) where required on routes
- Monday-to-Friday availability during school hours (9:00–15:15)
- Experience or capability handling children with autism, moderate learning difficulties, speech/language/communication difficulties, and social/emotional/mental health needs
- TUPE compliance (existing staff may transfer — check your obligations)
- Ability to complete and submit pricing spreadsheet via Sproc.net portal
- Pricing broken down by individual route and by day (daily totals required in bid)
Key Tasks & Deliverables
- Operate coach on multiple assigned routes during school hours (9:00–15:15), Monday–Friday
- Provide qualified coach driver(s) for each route
- Supply passenger assistant(s) on routes where specified
- Transport children with special educational needs (SEN), primarily those with autism and moderate learning difficulties
- Support pupils with communication, speech, language, social, emotional, and mental health needs during transport
- Complete and submit detailed pricing spreadsheet for each route, with daily totals, via Sproc.net
How to Read This Tender
- 1TUPE is important — if you're replacing an existing contractor, staff may transfer with their existing terms. Budget for this and check your legal obligations before bidding.
- 2The spreadsheet is mandatory. You must price each route separately and provide a daily total. Submitting via Sproc.net is non-negotiable — practice uploading before the deadline or contact their support team.
- 3This is school transport for vulnerable children with complex SEN needs. The school's description tells you the profile: many are autistic, some have communication difficulties, and some have emotional/behavioural needs. Your bid should show you understand how to manage this safely.
- 4Frequency is fixed: Monday–Friday, 9:00–15:15. There's no mention of holiday cover or flexibility — clarify the exact school calendar and term dates before bidding.
- 5Look carefully at which routes need a passenger assistant (PA) and which don't. The spreadsheet should distinguish these; pricing will differ significantly.
Tips for Small Businesses
- If you're a small operator without multiple coaches, explore subcontracting with larger operators or combining routes. The school may accept a bid from a consortium of smaller providers, reducing your capital risk.
- Review the school's SEN profile carefully and highlight your experience with autism, communication support, and safeguarding in your bid narrative. This is a vulnerable client base — demonstrating expertise and training will strengthen your application.
- Check the Sproc.net portal early and allow time to learn the system. If you've never used it, request a walk-through from their support team now, not the day before submission. Technical issues at deadline are not an excuse.
Likely incumbents
Suppliers who won similar work from this buyer in the last 5 years.
- 1
24x7 Ltd
6 contracts wonlatest 27 Jul 2026ends 31 Jul 2029£4m
total awarded
- 2
Vics transport
4 contracts wonlatest 1 Jul 2026ends 31 Jul 2029£390,938
total awarded
- 3
247 Transport Solutions Ltd
3 contracts wonlatest 26 Jun 2026ends 31 Jul 2029£173,280
total awarded
- 4
Sussex Cars Association
2 contracts wonlatest 27 Jul 2026ends 31 Jul 2029£344,892
total awarded
- 5
sprint airport transfers
2 contracts wonlatest 24 Jun 2026ends 31 Jul 2029£201,340
total awarded
24x7 Ltd is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.
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Buyer Profile
East Sussex County CouncilKey Dates
Published
10 June 2026
Submission deadline
19 June 2026
Notice type
Contract
Source
contracts finder
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