Estimated Value
Up to £388,000
Deadline
Not specified
Published
28 September 2026
Type
Not specified
Overview
Following the publication of a Transparency Notice on 13 August 2026, and a Contract Award Notice on 14 August 2026, University of Keele is publishing this Contract Details Notice to announce, in accordance with its statutory obligations under Section 53 of the Procurement Act 2023, that it has awarded a contract to the Copyright Licensing Agency (CLA) for a CLA Higher Education Licence. 1. Direct Award Justification This contract has been awarded by direct award in accordance with Section 41 of the Procurement Act 2023 (Direct Award in Special Cases).
The justification for direct award is set out under Schedule 5, Paragraph 5 (Single supplier - intellectual property or exclusive rights) of the Act. 2. Justification Narrative The University requires a Copyright Licensing Agency (CLA) Higher Education Licence to lawfully support the copying, digitisation, storage and distribution of copyrighted extracts from books, journals, magazines and certain digital publications for teaching, learning, administration and research purposes.
The CLA Licence is not a discretionary subscription but the legal mechanism enabling the University to comply with copyright law. CLA is the sole collective licensing organisation in the UK authorised by participating publishers and authors to grant these permissions in the higher education sector.
Regulations cited
- Procurement Act 2023
Additional details
No alternative supplier can provide an equivalent licence covering the same copyright repertoire and permissions. The procurement therefore falls within the direct award provisions relating to exclusive copyright and intellectual property rights under Schedule 5, Paragraph 5 of the Act. 3.
Reasons for Direct Award The University has determined that: CLA holds exclusive rights to grant the copyright permissions required. No reasonable alternative supplier exists for this requirement.
Failure to secure the licence would place the University in breach of copyright law. 4. Estimated Contract Value The estimated value of the contract over the 48-month period (including potential renewals) is £388,000 (excluding VAT). 5.
Known Risks None identified. The University reserves the right to terminate or renew the subscription at its sole discretion.
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Award Details
COPYRIGHT LICENSING AGENCY LIMITED(THE)
£388,000
Likely incumbents
Suppliers who won similar work from this buyer in the last 5 years.
- 1
ID-WARE UK LTD
£52,695
total awarded
- 2
The Educational Recording Agency Limited
£29,255
total awarded
- 3
Oxford University Press
1 contract wonlatest 6 Aug 2026ends 31 Aug 2027£228,000
total awarded
- 4
BENTLEY PROJECT MANAGEMENT (UK) LIMITED
£71,588
total awarded
- 5
OSBORNE CLARKE LLP
ID-WARE UK LTD is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.
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Buyer Profile
University of KeeleKey Dates
Published
28 September 2026
Submission deadline
Not specified
Notice type
award
Source
find a tender
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