Ceremonial Event Planning and Management

The services fall into 3 categories

• Overall project planning and management
• Procurement, direct contracting and management of sub-contracted services/works.
• Planning, management and operation of specific Ceremonial events where the programme is activated.

The Service Provider shall be required to

• Maintain the plans, updating them as required by the Purchaser;
• Attend relevant meetings as and when required;
• Proactively liaise with the Purchaser and other stakeholders to ensure plans are accurate;
• Procure and manage a number of sub-contracts, as and when required;
• Work with stakeholders to ensure tasks are carried out to accurate timings and best value, when plans are activated.

This programme would include processions, ceremonial events, a church service, specific and extraordinary transport requirements and an anticipated high level of crowds in the historic centre of Edinburgh, with the associated arrangements for media coverage. The plans are now largely in place and the role of the Service Provider will be to maintain these plans in conjunction with the Purchaser and other relevant stakeholders and to ensure that it delivers a successful, high profile series of events to the satisfaction of all parties.

The Service Provider shall act as the main contractor and shall be directly responsible for a number of sub-contracts in order to ensure efficient and effective service delivery. Services will include further development of the planning and design process, procurement, logistical and management services including financial control, budget responsibilities and the co-ordination of a wide range of ceremonial participants.