CA17094 - CPC/RB/01/2025 - Software Licences & Associated Services for Academies and Schools
Crescent Purchasing Consortium LimitedEstimated Value
Up to £0
Deadline
6 June 2026
Published
29 January 2026
Type
Not specified
Overview
The CPC intends to establish a multi supplier framework agreement under the Procurement Act 2023 for the supply of software licences, renewals, upgrades, support, and associated professional services on behalf of its members. The framework will be divided into the following lots: Lot 1 Microsoft; Lot 2 Adobe; Lot 3 Google for Education and Chrome OS; Lot 4 Data Security, Backup and Recovery (excluding Microsoft, Adobe, Google and Chrome software); Lot 5 Other off the shelf software, including educational software; Lot 6 Multi purpose lot covering Lots 1-5.
The framework will be open to current and future CPC member institutions across the UK (https://www.thecpc.ac.uk/members), including eligible organisations registered on the UK Register of Learning Providers with a valid UKPRN (https://www.ukrlp.co.uk/). Local Authorities joining CPC may also access the framework when procuring on behalf of educational establishments (https://www.local.gov.uk/). Not registered: Visit https://suppliers.multiquote.com then register and quote CA17094 as the reason for registration.
Lots (1)
- Lot 1Microsoft Lot 2: Adobe Lot 3: Google for Education and Chrome OS Lot 4: Data Security, Backup and Recovery (excluding Microsoft, Adobe, Google and Chrome Software) Lot 5: Other Off the Shelf Software including Educational Software Lot 6: Multi-Purpose Lot (For Lots 1-5) To access this competition: Registered: Login to https://suppliers
Regulations cited
- Procurement Act 2023
Contact & helpdesk
Any queries please contact MultiQuote on 020 3920 8054.
AI Analysis
Powered by AI — always verify against official documents
The CPC (a buying consortium for schools and academies) is setting up a framework agreement to supply software licences and related services to UK educational institutions. Schools and colleges can use this framework to buy Microsoft, Adobe, Google, data security software, and other educational software through approved suppliers.
Requirements
- Supplier must be able to supply software licences, renewals, upgrades, technical support, and professional services
- Supplier must be registered on MultiQuote platform (suppliers.multiquote.com)
- Supplier must be able to serve current and future CPC member institutions across the UK
- For each lot: supplier must have direct authorisation or reseller agreements with the relevant software publishers (Microsoft for Lot 1, Adobe for Lot 2, Google for Lot 3, etc.)
- Supplier must have capability to invoice and deliver to multiple educational establishments
- Supplier must comply with Procurement Act 2023 requirements
- No specific certifications or accreditations mentioned in this notice — check full tender documents
Key Tasks & Deliverables
- Supply Microsoft software licences and support services to schools (Lot 1)
- Supply Adobe software licences and support services to schools (Lot 2)
- Supply Google for Education and Chrome OS licences and support to schools (Lot 3)
- Supply data security, backup and recovery software (excluding Microsoft, Adobe, Google) to schools (Lot 4)
- Supply other off-the-shelf and educational software to schools (Lot 5)
- Provide licence renewals and upgrades across all software categories
- Provide technical support and professional services related to software deployment and management
- Provide quotations and fulfil orders from multiple CPC member schools and academies across the UK (Lot 6 — multi-purpose)
How to Read This Tender
- 1This is a 'framework agreement' — not a single purchase order. You're bidding to become an approved supplier for a category. Schools will then request quotes from you over the contract period, so you need capability to handle multiple customers.
- 2The six 'lots' are separate categories. You can bid for one lot (e.g. just Microsoft) or multiple lots (e.g. Lots 1, 2, and 6). Lot 6 is a catch-all for suppliers who want to cover all five other categories.
- 3CPC members include schools, academies, colleges, and local authorities in the UK — these are your potential customers if you win. Check the CPC members list to understand the size of your potential market.
- 4The tender requires registration on MultiQuote (the e-procurement platform) before you can access full tender documents. Registration is free but mandatory. Have your company details and the reference CA17094 ready.
- 5Look carefully in the full documents for: pricing structure (how you'll quote to schools), terms of support, response times for queries, invoice requirements, and any mandatory software publisher terms you must meet as a reseller.
Tips for Small Businesses
- If you're a small software reseller without all licences, consider bidding for just the lots where you have strong publisher relationships (e.g. only Lot 5 — other software). You don't have to bid for all six lots. Lot 6 is riskier because schools might expect you to supply everything.
- This framework serves hundreds of schools, so winning a lot could mean significant recurring revenue from licence renewals and support. However, schools often require 30+ day payment terms and detailed invoicing by institution, so check you can handle the admin and cash flow.
- Subcontracting opportunity: if you're strong in one area (e.g. Google education), consider partnering with other resellers to bid for Lot 6 together. You handle your category, they handle theirs — schools get a single point of contact but you share the work.
Before you bid, buyers check
two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
Actions
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How to Apply
Step-by-step submission guide
Submission Portal
Contracts Finder
Open the original notice
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Find the submission method
Look for "How to apply" section — most tenders link to an eSourcing platform (e.g. In-Tend, ProContract, Jaggaer)
Create an account
Register on the eSourcing platform for free — you'll need a company email and DUNS number
Download tender documents
Download the ITT (Invitation to Tender), specification, pricing schedule, and any templates
Submit your response
Upload completed documents through the portal before the deadline — late bids are automatically rejected
Most buyers do NOT accept email submissions. You must submit through their eSourcing platform. Check the notice for the exact link.
Buyer Profile
Crescent Purchasing Consortium LimitedKey Dates
Published
29 January 2026
Submission deadline
6 June 2026
Notice type
Contract
Source
contracts finder
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