C0146 Applicant Tracking System
The National Lottery Community FundEstimated Value
£55,188 – £0
Deadline
15 June 2026
Published
15 June 2026
Type
Not specified
Overview
To maintain continuity, ensure system stability, and avoid unnecessary disruption to colleagues and candidates, the Fund requires continued access to an Applicant Tracking Management (ATM) system that provides the following core functionality as stated below. These features are essential for ensuring a compliant, inclusive, and efficient recruitment process across the organisation. • A fully bilingual (English and Welsh) careers site and end to end candidate journey • A comprehensive reporting suite, including cost per hire data and EDI reporting • Straightforward access to and management of talent pools • Functionality that supports delivery of our EDI Action Plan objectives • A recruitment agency portal to streamline and manage external supplier engagement Direct award from G-Cloud 14 Framework Agreement (RM1557.14).
Total Contract term: 36 months + 12 months. Total Contract Value: 73,584.00 GBP (excluding VAT).
Initial 36-month Term Value: 55,188.00 GBP (excluding VAT). Optional 12-month Extension Value: 18,396.00 GBP (excluding VAT).
AI Analysis
Powered by AI — always verify against official documents
A UK government fund is renewing its Applicant Tracking System (ATS) software to manage recruitment across their organisation. They need a bilingual English/Welsh system that handles candidate applications, reporting, and recruiter management for 36 months with an optional 12-month extension, worth £73,584 total.
Requirements
- Fully bilingual functionality in English and Welsh
- Comprehensive reporting suite with cost per hire data
- EDI (Equality, Diversity, and Inclusion) reporting capabilities
- Talent pool management and access features
- Support for EDI Action Plan objectives
- Recruitment agency portal for external supplier engagement
- System must be available on G-Cloud 14 Framework Agreement (RM1557.14)
- Contract term flexibility: initial 36 months with optional 12-month extension
Key Tasks & Deliverables
- Provide and maintain a fully bilingual careers website (English and Welsh)
- Support end-to-end candidate journey from application through recruitment
- Generate reporting on recruitment metrics including cost per hire
- Produce EDI reporting to track diversity and inclusion outcomes
- Manage and provide access to talent pool databases
- Operate a recruitment agency portal to manage external recruitment suppliers
- Maintain system stability and continuity over 36-month initial term
How to Read This Tender
- 1This is a direct award from an existing G-Cloud 14 framework — the buyer has already selected an approved supplier list, so you must be listed on G-Cloud 14 to bid. Check if you're already registered before applying.
- 2The contract value is £73,584 over 48 months total (not per year) — roughly £1,533/month. Calculate your costs carefully to ensure this is viable.
- 3Bilingual delivery is non-negotiable: the system must work fluently in both English and Welsh. If you can't provide this, don't bid.
- 4EDI reporting is a compliance priority — the buyer wants to track hiring fairness. Make sure your system can capture and report on protected characteristics or diversity data.
- 5The 'optional 12-month extension' means the buyer can renew for another year if happy with service — winning the initial 36 months is critical to securing the full value.
Tips for Small Businesses
- Check your G-Cloud 14 status immediately. If you're not listed, you cannot bid on this contract. If you are listed, ensure your service description covers bilingual capability, EDI reporting, and talent pool features — align your G-Cloud listing with this buyer's needs.
- Consider partnering with a Welsh language specialist if your core system isn't bilingual. Subcontracting the Welsh interface build could make this bid viable without rebuilding your entire platform.
- Social value scoring may not apply here (it's a direct framework award), but emphasise any EDI best practices, accessibility features, or support for inclusive recruitment in your proposal to stand out.
Award Details
ITS Software Systems Limited (T/A Eploy)
£55,188
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Buyer Profile
The National Lottery Community FundKey Dates
Published
15 June 2026
Submission deadline
15 June 2026
Renewal expected80% confident
July 2029
Predicted using explicit duration found in the tender description (36 months from contract start date → renewal expected by Jul 2029).
Notice type
Contract
Source
contracts finder
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