BBC SaaS Project Management Tool

Across the BBC 100s of projects & programmes costing £100s of millions are underway concurrently. To effectively manage people and investment capital, risk, maintain alignment with strategy and optimise return on investment, active portfolio management is required.

This requires visibility of plans, spend, risks and issues at portfolio level (e.g. BBC Critical Projects Portfolio or Technology and Media Operations Portfolio) as well as more detailed views of these factors at project and programme level. The information needs to ‘nest’ in such a way as the detailed project/programme view informs the portfolio overview.

Currently, project & portfolio management in the BBC relies on multiple distinct tools. The BBC is seeking a common PPM (Project & Portfolio Management) Tool to enable it to build on the introduction of BBC Align – the BBC’s standard project management processes and facilitate this overall Portfolio view.

By adopting a centralised, scalable software platform that can be used by all projects, programmes and portfolios across the corporation, we will be able to have relevant oversight and therefore more effectively manage risk, issues and resource allocations. Integrate with existing systems (i.e. SAP, Jira etc.) is also a requirement.

In this way, the BBC will enhance cross-departmental collaboration, track risks and issues at both company and portfolio levels, monitor benefits realisation and return on investment, as well as ensuring strategic alignment for key initiatives, and enabling more effective management of company level transformation changes. The solution may be utilised by all departments delivering projects within BBC Public Service, including the BBC Transformation Office, Technology & Media Operations, Product Group (for selected projects), Content, News, Nations, CCOG and HR.