All Age Passenger Transport DPS
Estimated Value
Up to £0
Deadline
23 February 2029
913 days remaining
Published
8 July 2025
Type
Dynamic Purchasing System
Overview
All Age Passenger Transport Service to include Home to School; SEND and Social care. Requires over 17 seat vehicles; 5-17 seat vehicles; taxis ; black cabs; specially adapted vehicles; ambulance; supported transport and public buses.
A Dynamic Purchasing System (DPS). Call off from this DPS is available for any public sector body within the West Midlands area.
AI Analysis
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The West Midlands public sector is setting up a flexible framework called a Dynamic Purchasing System (DPS) for passenger transport services across all age groups. Any public sector organisation in the West Midlands can use this framework to book transport when they need it — whether that's school runs, specialist disability transport, social care trips, or supported journeys. Suppliers who join the DPS will be pre-approved and ready to provide these services on demand.
Requirements
- Ability to operate vehicles with over 17 seats (full-size coaches/minibuses)
- Ability to operate 5-17 seat vehicles (minibuses)
- Ability to operate standard taxis (4-5 seat vehicles)
- Ability to operate black cabs
- Ability to operate specially adapted vehicles (wheelchair accessible, mobility equipment, etc.)
- Ability to operate ambulance-type vehicles
- Ability to provide supported transport (staff or escort accompanying passengers)
- Ability to provide or coordinate public bus services
- Must be able to service the West Midlands area
- Must meet all relevant driving, vehicle safety, and insurance standards for passenger transport
- Likely requirement: appropriate safeguarding checks (especially for Home to School and SEND services)
Key Tasks & Deliverables
- Provide Home to School transport — regular journeys getting children to and from educational settings
- Provide SEND (Special Educational Needs and Disabilities) transport — specialist journeys for children and adults with disabilities, including vehicle adaptation and staff support
- Provide Social Care transport — trips for vulnerable adults accessing day centres, hospitals, care facilities, and community activities
- Operate a fleet covering multiple vehicle types from taxis up to full coaches
- Provide supported transport with trained staff or escorts where passengers need assistance
- Be available for call-off requests from any public sector buyer in the West Midlands (councils, NHS trusts, schools, etc.) at short notice
- Maintain vehicle compliance, safety records, and insurance throughout the contract period
How to Read This Tender
- 1Understand 'Dynamic Purchasing System' — this is NOT a single fixed contract. It's a pre-approved supplier list. Once you're on it, different public sector organisations can request transport from you as needed, and you quote for each job. You're not guaranteed volume, but you have access to multiple buyers.
- 2This is multi-service — don't assume you need ALL vehicle types. Read the full tender to see if you can qualify for just one category (e.g. only minibuses, or only supported transport) or if suppliers must offer everything.
- 3Check the 'call-off' process carefully — understand how buyers will request services, your response times, pricing structure (is it a fixed rate, hourly, per-mile?), and payment terms.
- 4Safeguarding will be critical — Home to School and SEND services involve vulnerable people. Expect DBS checks (criminal records checks), training requirements, and safeguarding policies as mandatory.
- 5Look for the evaluation criteria in the full tender documents — the buyer may score you on price, fleet quality, safety record, experience with vulnerable passengers, local knowledge, or social value (e.g. local jobs, environmental practices). Weight your bid accordingly.
Tips for Small Businesses
- You don't need to operate every vehicle type listed. Many small transport firms specialise in one area (e.g. just minibus SEND transport). Check if you can bid for a 'lot' or category that matches your existing fleet — don't overcommit to vehicles you don't have.
- Subcontracting opportunity — if you have a small fleet but win a DPS place, you can subcontract larger jobs to other operators. Agree this upfront with your supply chain and factor costs into your pricing.
- Social value is your strength as an SME. Public sector buyers score bids on 'social value' — highlight local employment (hiring local drivers), training for young people, support for disability employment, community involvement, or environmental benefits (electric vehicles, low emissions). This can outweigh bigger competitors on cost.
Actions
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Key Dates
Published
8 July 2025
Submission deadline
23 February 2029
Notice type
Tender
Source
council:telford-and-wrekin-council
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All age passenger transport DPS
All Age Passenger Transport Service to include Home to School; SEND and Social care. Requires over 17 seat vehicles; 5-17 seat vehicles; taxis ; black cabs; specially adapted vehic