All Age Passenger Transport DPS
Estimated Value
£0 – £120,000,000
Deadline
23 February 2029
913 days remaining
Published
8 July 2025
Type
Dynamic Purchasing System
Overview
All Age Passenger Transport Service to include Home to School; SEND and Social care. Requires over 17 seat vehicles; 5-17 seat vehicles; taxis ; black cabs; specially adapted vehicles; ambulance; supported transport and public buses.
A Dynamic Purchasing System (DPS). Call off from this DPS is available for any public sector body within the West Midlands area.
AI Analysis
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The West Midlands Combined Authority is setting up a Dynamic Purchasing System (DPS) — essentially a pre-approved list of transport providers that any public sector organisation in the West Midlands can call upon. If you're accepted onto the DPS, you'll be eligible to bid for individual passenger transport jobs covering everything from school runs to social care trips, using various vehicle types.
Requirements
- Must operate vehicles with over 17 seats
- Must operate vehicles with 5-17 seats
- Must be able to provide taxis
- Must be able to provide black cabs
- Must be able to provide specially adapted vehicles
- Must be able to provide ambulance services
- Must be able to provide supported transport (staff-accompanied journeys)
- Must be able to provide public bus services
- Must be able to service Home to School passenger transport
- Must be able to service SEND (Special Educational Needs and Disabilities) transport
- Must be able to service Social Care passenger transport
- Operating licence required for passenger transport (implied by service type)
- Check full tender documents for insurance, safeguarding, and DBS requirements
Key Tasks & Deliverables
- Register and remain on the Dynamic Purchasing System (DPS) as an approved provider
- Respond to individual call-off requests from public sector bodies in West Midlands
- Provide home-to-school transport for children
- Provide SEND (Special Educational Needs) specialist transport
- Provide social care passenger transport (e.g. for elderly or vulnerable adults)
- Operate a fleet covering multiple vehicle categories (small taxis through to large coaches)
- Deliver supported transport with staff on board where required
- Maintain vehicles to required standards for each service type
How to Read This Tender
- 1A DPS is not a single contract — it's a standing agreement. You won't know the volume of work upfront. Once approved, you'll receive call-off requests (smaller contracts) from various councils and public bodies, which you bid for or accept individually.
- 2The description lists seven different vehicle types and three service areas (School, SEND, Social Care). Check if you can genuinely supply all of these, or whether you'll need to partner with other businesses. Many successful bidders operate a consortium.
- 3Look carefully in the full tender documents for: insurance minimums, DBS/safeguarding requirements, vehicle maintenance standards, response times to call-off requests, and any performance metrics or KPIs you'll be measured against.
- 4The phrase 'any public sector body within the West Midlands' means once approved, multiple organisations can request your services — this is flexible but requires you to be responsive and consistent.
- 5Dynamic Purchasing Systems usually have lower barriers to entry than traditional frameworks, but expect regular audits and the possibility of removal if you don't perform or maintain standards.
Tips for Small Businesses
- If you only operate one or two vehicle types (e.g. just taxis), consider partnering with complementary operators through a consortium bid. You could each specialise in your vehicle category but bid together as one organisation, increasing your chances of approval.
- Check whether social value is scored — passenger transport often includes criteria like employing local staff, supporting disabled workers, or environmental targets. Small businesses often win on social value, not just price.
- Once on the DPS, you'll have ongoing compliance obligations. Budget for admin time to respond to call-off requests promptly and maintain your approvals (insurance renewals, vehicle maintenance records, staff training certificates). Slow responses or lapses will damage your reputation.
Actions
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Key Dates
Published
8 July 2025
Submission deadline
23 February 2029
Notice type
Tender
Source
council:telford-and-wrekin-council
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All age passenger transport DPS
The West Midlands is setting up a Dynamic Purchasing System (DPS) — essentially a pre-approved list of transport providers — to supply passenger transport services for all ages across home-to-school, SEND (special educational needs), and social care routes. Any public sector body in the West Midlands can then 'call off' (hire) transport from this list when they need it.
All age passenger transport DPS
All Age Passenger Transport Service to include Home to School; SEND and Social care. Requires over 17 seat vehicles; 5-17 seat vehicles; taxis ; black cabs; specially adapted vehic