'ACCESS YOUR RECORDS' SERVICE DEVELOPMENT
The National ArchivesEstimated Value
Up to £1,000,000
Deadline
22 October 2025
Published
16 October 2025
Type
Not specified
Overview
The objective of this procurement process is to source a delivery partner who will work with us in developing further the 'Access Your Records' service. We plan to award a contract for an initial 6 month period, with an extension option of up to 12 months (i.e. a maximum of 18 months in total).
The Access Your Records (AYR) Service offers secure online login for select government and all-access TNA users to browse and search the metadata and record content of digital records they have transferred to The National Archives with ease. They can browse or search to find individual records and view them in the browser or download them if required.
This service is distinct from public access services as it also provides access to records that are closed to the public if they are subject to an exemption under the Freedom of Information (FOI) Act. There are many reasons why a government department may need to view previously transferred records e.g. if an FOI request has been made against a closed record or if a public inquiry or subsequent investigation relates to records already transferred to the archive.
Additional details
AYR is following an iterative Agile development approach. All service enhancements will be planned and implemented in response to evidenced user need.
We anticipate making improvements to all aspects of the service including our search, browse and view journey. There will also be things we have not yet anticipated that will emerge from user research and stakeholder engagement. The current technology stack comprises: Github, AWS, Open Search, Python, Flask, GDS design system, Universal Viewer.
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Likely incumbents
Suppliers who won similar work from this buyer in the last 5 years.
- 1
VENTUREBRIGHT LTD
£2m
total awarded
- 2
NLA media access Ltd
£39,297
total awarded
- 3
Zaizi Limited
2 contracts wonlatest 15 Jun 2026ends 30 Nov 2026£499,200
total awarded
- 4
Progress Software Corporation
2 contracts wonlatest 26 Mar 2026£150,966
total awarded
- 5
Lamb Personnel Limited
2 contracts wonlatest 6 Mar 2026£40,526
total awarded
VENTUREBRIGHT LTD is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.
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Buyer Profile
The National ArchivesKey Dates
Published
16 October 2025
Submission deadline
22 October 2025
Notice type
tenderUpdate
Source
find a tender
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