MULBERRY PLACE WATER FEATURE SERVICE CONTRACT
Estimated Value
Up to £0
Deadline
26 June 2026
15 days remaining
Published
Not specified
Type
Service
Overview
The Council operates an ornamental water feature within the paved public realm at Mulberry Place, Daventry NN11 4GU. The feature consists of 14 jet pumps set in a triangular formation within the paving.
The pumps are fitted with integrated coloured lighting to illuminate the water jets at night and operate on a pre-programmed cycle to create different heights and configurations of flow. The feature is set to operate daily between 08:00 and 22:00 from March to October.
The jet pumps are shut down during the winter period, but the water treatment system remains operational on a recirculation basis throughout the winter. The feature is freely accessible to the public and is routinely accessed by children and dogs, in particular as a leisure feature.
Additional details
Because of the public interaction the feature includes extensive filtration and sanitation plant, including coarse straining, sand filtration and ultraviolet, bromine and acid treatments. Formal laboratory testing for legionella and biological content for the water feature is undertaken by others but the successful contractor will be required to undertake routine precautionary flushing, monitoring and testing of cold water supplies within the plant room.
The scope of work required is for the successful bidder to undertake all routine service operations as described in Appendices 2, 3, 4 and 5 including weekly/fortnightly, monthly, quarterly and annual inspection and servicing, water quality tests, provision and replacement of consumable materials and the provision and replacement of major service items. The successful bidder will also undertake to provide a repair service as and when required. Repairs will be arranged and funded outside of the provisions of this contract.
AI Analysis
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Daventry Council needs a contractor to maintain and service an ornamental water feature in Mulberry Place town centre. The feature has 14 jet pumps with coloured lighting that operate daily in summer, plus filtration and water treatment systems that run year-round. You'll handle all routine servicing, water quality checks, parts replacement, and emergency repairs.
Requirements
- Must undertake weekly and fortnightly inspections and servicing of the water feature
- Must undertake monthly inspections and servicing
- Must undertake quarterly inspections and servicing
- Must undertake annual inspections and servicing
- Must carry out water quality testing on site
- Must perform routine precautionary flushing and monitoring of cold water supplies in the plant room
- Must supply and replace consumable materials (e.g. bromine, acid, filter media, UV bulbs)
- Must supply and replace major service items (e.g. pump components, filters, treatment equipment)
- Must provide emergency repair service on an as-needed basis
- Must comply with legionella risk assessment procedures (formal lab testing done by others, but contractor does precautionary checks)
- Must follow pre-programmed operational schedule: 08:00–22:00 daily, March to October; winter recirculation mode October to March
Key Tasks & Deliverables
- Weekly and fortnightly inspections: check pump operation, coloured lighting function, water levels, filter condition, and treatment system status
- Monthly servicing: clean/replace strainers, check UV and bromine dosing systems, test pH and water quality, inspect seals and pipework
- Quarterly servicing: deep clean sand filters, inspect pump bearings, test acid dosing system, full electrical safety check on lighting
- Annual servicing: complete system overhaul including pump removal/inspection, filter replacement, replacement of UV bulbs, full legionella precaution flushing protocol
- Routine cold water supply flushing and testing in the plant room (precautionary legionella management)
- Water quality testing (pH, bromine levels, biological content monitoring) — results recorded
- Supply and fit replacement consumable materials: bromine tablets/liquid, acid, filter media, UV replacement bulbs, seals, gaskets
- Supply and fit major components: pump units (up to 14), filter housings, UV units, dosing equipment
- Emergency repair response: attend site and repair faults outside scheduled servicing (funded separately)
How to Read This Tender
- 1Check Appendices 2, 3, 4 and 5 carefully — these contain the detailed specification of what 'weekly', 'monthly', 'quarterly' and 'annual' work actually means. Don't rely on the summary; the appendices will tell you exact tasks, test parameters, and tolerances.
- 2Note the seasonal operating pattern: the jets only run March–October, but the filtration and treatment systems run year-round in winter 'recirculation mode'. Winter servicing may be different — check if monthly/quarterly schedules change in winter.
- 3Understand the legionella compliance split: the Council arranges formal lab testing (done by someone else), but YOU must do the routine precautionary flushing and in-situ testing to prevent legionella risk. This is a safety-critical task — keep detailed records.
- 4Recognise that 'repairs' are outside this contract and funded separately. The contract is for scheduled maintenance only. However, you should price repair call-outs separately or make clear your repair response times, because the water feature is public-facing and downtime matters.
- 5This is a public-facing feature used by children and dogs — water quality and safety standards are high. Familiarise yourself with the filtration plant (coarse strainers, sand filters, UV, bromine, acid dosing). You need practical knowledge of all these systems.
Tips for Small Businesses
- If you're not experienced in water treatment or ornamental fountains, consider subcontracting specialist elements (e.g. UV system servicing, pump overhauls) to qualified partners while you manage the site visits and routine tasks. This spreads risk and lets you bid without holding all the expertise in-house.
- Water features and public realm assets often score well on 'social value' — if the tender includes social value scoring, highlight how your servicing keeps a family-friendly leisure space operational year-round, or mention local job creation or apprenticeship opportunities.
- Price consumables separately or get a clear estimate of annual usage (how many UV bulbs, litres of bromine, kg of sand filter media per year). Once you're in contract, consumable costs are locked in — if you underestimate, your margin disappears. Ask the Council for historical consumption data.
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Key Dates
Published
Not specified
Submission deadline
26 June 2026
Notice type
Tender
Source
council:west-northamptonshire-council
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