Estimated Value
Up to £300,000,000
Deadline
20 July 2026
Published
12 March 2026
Type
Not specified
Overview
THIS IS A TENDER NOTIFICATION (TN) - THE TENDER DOCUMENTATION IS NOW AVAILABLE (until the Expression of interest period closes), SEE ALL OF THE BELOW DETAILS IN FULL FOR FURTHER DETAILS (e.g., click "Show more" to see the full Description plus summary instructions that will enable access to the applicable documentation). And please refer to the UK4: Tender notice for any additional details - https://www.find-tender.service.gov.uk/Notice/057730-2026 - the Closing date for submission of Tenders is 12:00 (12 noon / 12pm) on 17 July 2026.ESPO are establishing a framework for the supply of liquid fuels, notably automotive fuels and heating oil.Recognising the geographical nature of this market, ESPO will structure the framework into multiple Lots using NUTS (Nomenclature of Territorial Units for Statistics) codes to define regional groupings across the United Kingdom.
A total of 55 Lots will be established based on these geographic regions. Please check your Activities area in this case instead (or otherwise contact Proactis Supplier Support for any other system related help). Also, any questions or clarifications MUST be received via the Messaging facility on this eProcurement Portal only (as additionally stated below).For any questions relating to the operation of the Portal itself, ProContract, these should be submitted to Proactis, and the following links (URL's) can be used for this for supplier support and system technical queries: https://www.proactis.com/uk/customers/supplier-support/ or via https://suppliersupport.proactisservicedesk.com/.
Submission
OTHERWISE, ANY QUESTIONS RELATING TO THIS TENDER OR THE TENDER CONTENT SHOULD BE SUBMITTED TO ESPO by accessing the Messages section on the Activity dashboard screen once an Expression of interest has been registered.
Contact & helpdesk
Suppliers may submit bids for one, several or all Lots.Customers will typically take delivery into their own bulk tanks however; the framework also includes a provision to offer Fuel Bunkering to support any customer seeking to purchase bulk fuel for their fuel card arrangements.To ensure transparency and alignment with market conditions, the pricing of liquid fuels supplied under this framework will be referenced against the relevant Platts Oil Price Index (Platts), typically on a weekly lagged basis.HVO (Hydrotreated Vegetable Oil), Biodiesel and similar renewable and alternative fuels are included within the scope of this Framework to support emerging customer needs across the public sector.Please refer to the tender documents for further details (including further details on each of the lots/sub-lots) - please ensure that you access the ITT Event / Activity (Activity summary screen) for these once an Expression of interest ('register interest’) has been completed (see also the below note in the case of Expressions of interest having already been completed).The framework agreement has the option to extend for up to a further 24 months.ESPO may choose to use the extension periods where;• The framework continues to provide customers competitive fuel pricing• It continues to meet customer needs for liquid fuelsESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).The total estimated framework value stated includes the option to extend as noted above.Note: If you are unable to complete an Expression of interest, this is likely to be due to this having already been registered via a previous notification e.g., the PME notice (an individual contact/Workgroup cannot complete more than once).
AI Analysis
Powered by AI — always verify against official documents
The UK government needs to buy liquid fuels (petrol, diesel, and similar fuels) on an ongoing basis. This is a supply contract where a company or companies will deliver fuel to government facilities and operations across the country.
Requirements
- Must be able to supply liquid fuels (petrol, diesel, and other petroleum products) to government specifications
- Must comply with UK fuel quality standards and environmental regulations
- Must have appropriate storage, handling, and delivery infrastructure for hazardous materials
- Must hold relevant environmental permits and health and safety certifications for fuel handling
- Must demonstrate financial stability to maintain supply chain reliability
- Check full tender documents for specific insurance, bonding, and security clearance requirements
Key Tasks & Deliverables
- Supply liquid fuels (petrol and diesel) to multiple government locations on a regular schedule
- Deliver fuel meeting UK quality and specification standards
- Maintain inventory and ensure consistent availability throughout the contract period
- Provide invoicing and reporting on fuel consumption and deliveries
- Manage fuel storage tanks or coordinate delivery logistics to government sites
How to Read This Tender
- 1This is a framework agreement — the government isn't committing to a fixed quantity upfront. You'll be on a 'call-off' list and deliver fuel as they request. Read the contract terms carefully to understand minimum order sizes and pricing structure.
- 2Look for the 'pricing schedule' section — this is where you'll propose how much you'll charge per litre. Fuel prices fluctuate, so check whether pricing is fixed or adjusts with market rates.
- 3Hazardous materials supply contracts involve strict compliance. Find and review all referenced UK and EU fuel standards (BS EN specifications). Non-compliance can result in contract termination.
- 4Check the 'delivery locations' section carefully — if the government wants deliveries across the whole UK, you'll need nationwide logistics or need to partner with a distributor.
- 5Review the contract period and any break clauses. Government fuel contracts often run 2-5 years. Understand when either party can exit and what notice is required.
Tips for Small Businesses
- If you're a fuel distributor but don't have nationwide delivery coverage, consider subcontracting with larger logistics providers or partnering with other suppliers in a consortium. You don't need to do everything yourself.
- Government fuel tenders often have social value scoring — highlight if you employ local people, use green fuel alternatives, or support community initiatives. This can help your bid score higher.
- Fuel supply contracts require strong cash flow because you may deliver for 30+ days before payment. Make sure your business can absorb this — if not, negotiate payment terms upfront or partner with a company that can.
Likely incumbents
Suppliers who won similar work from this buyer in the last 5 years.
- 1
ASPENS-SERVICES LIMITED
ASPENS-SERVICES LIMITED is the most likely incumbent based on recency and category match. To win, bidders typically need a clearly differentiated proposition or a price advantage.
Before you bid, buyers check
two years of filed accountsyour financial standingturnover vs contract valueyour Companies House recordcash flow for 30-day termscredit scores and ratios
Actions
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How to Apply
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Key Dates
Published
12 March 2026
Submission deadline
20 July 2026
Source
procontract
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