All Age Passenger Transport DPS
Estimated Value
Up to £0
Deadline
23 February 2029
988 days remaining
Published
8 July 2025
Type
Not specified
Overview
All Age Passenger Transport Service to include Home to School; SEND and Social care. Requires over 17 seat vehicles; 5-17 seat vehicles; taxis ; black cabs; specially adapted vehicles; ambulance; supported transport and public buses.
A Dynamic Purchasing System (DPS). Call off from this DPS is available for any public sector body within the West Midlands area.
AI Analysis
Powered by AI — always verify against official documents
The West Midlands is setting up a long-term framework (called a Dynamic Purchasing System) for passenger transport services covering everything from school runs to specialist care transport. Any public sector organisation in the West Midlands can use this framework to book transport when they need it — whether that's a minibus, taxi, wheelchair-accessible vehicle, or bus.
Requirements
- Operating licence for passenger transport (required to legally run this service)
- Insurance cover appropriate to vehicle type and passenger category
- Vehicles meeting safety and emissions standards for the vehicle category you operate
- Driver training and vetting appropriate to passenger type (e.g. safeguarding checks for school transport)
- Ability to provide vehicles across multiple categories: over 17-seat coaches; 5-17 seat minibuses; taxis; black cabs; wheelchair-adapted vehicles; ambulances; and supported transport staff
- DBS (Disclosure and Barring Service) checks for drivers working with children or vulnerable adults
- Compliance with equality and accessibility requirements for disabled passengers
- Check full tender documents for specific insurance minimums, driver training certifications, and vehicle specification standards
Key Tasks & Deliverables
- Provide home-to-school transport for children (regular scheduled routes or ad-hoc)
- Deliver SEND (Special Educational Needs and Disabilities) transport with appropriately trained staff and adapted vehicles
- Operate social care transport for vulnerable adults and older people
- Supply and operate vehicles across six categories: coaches (17+ seats), minibuses (5-17 seats), standard taxis, black cabs, wheelchair-accessible/specially adapted vehicles, and ambulances
- Provide supported transport (staff accompanying passengers) where required
- Co-ordinate with public bus services where applicable
- Respond to call-off requests from any public sector buyer in the West Midlands (councils, NHS trusts, schools, care providers)
How to Read This Tender
- 1Understand 'Dynamic Purchasing System' (DPS): This isn't one big contract. It's a pre-approved supplier list. Once you're on it, different public sector organisations can request and book your services directly — like an 'on-demand' framework. You only get paid when you deliver a specific journey or route.
- 2Notice the geographic scope: 'West Midlands area' — clarify exactly which local authorities and postcodes are included in the full tender. Some DPS frameworks cover specific councils only.
- 3Vehicle categories are separate: You don't have to bid for all six vehicle types. The framework may allow you to specialise (e.g. minibuses only or taxis only) — check if you can apply for specific lots rather than the whole thing.
- 4Check call-off pricing model: The tender documents will explain how pricing works. Is it hourly rates? Per-journey fees? Fixed routes? You need to understand this before costing your bid.
- 5Watch for performance and compliance clauses: Long-term framework agreements usually include KPIs (e.g. on-time performance, complaints handling, safety audits). Budget time and cost for meeting these ongoing standards.
Tips for Small Businesses
- Specialisation opportunity: You don't need to be a massive operator. If you specialise in, say, wheelchair-accessible minibus transport or black cab services for social care, bid for just that category. Many SMEs win these by being excellent in one niche rather than trying to do everything.
- Subcontracting and partnerships: If you only operate minibuses, partner with a taxi firm or ambulance service to cover the other vehicle types. DPS frameworks often allow lead contractors to subcontract. You can bid as a consortium and share the work.
- Compliance costs are real: Budget for DBS vetting, driver training records, insurance renewals, and vehicle inspections — these are ongoing costs even between call-offs. Factor this into your pricing so you don't underbid and lose money on quiet months.
- Social value scoring: West Midlands tenders often score on social value (e.g. local recruitment, apprenticeships, community benefit). If you employ locally or offer driver training schemes, highlight this strongly in your bid.
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How to Apply
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Key Dates
Published
8 July 2025
Submission deadline
23 February 2029
Notice type
DPS
Source
council:telford-and-wrekin-council
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