All Age Passenger Transport DPS
Estimated Value
Up to £0
Deadline
23 February 2029
988 days remaining
Published
8 July 2025
Type
Service
Overview
All Age Passenger Transport Service to include Home to School; SEND and Social care. Requires over 17 seat vehicles; 5-17 seat vehicles; taxis; black cabs; specially adapted vehicles; ambulance; supported transport and public buses.
A Dynamic Purchasing System (DPS). Call off from this DPS is available for any public sector body within the West Midlands area.
AI Analysis
Powered by AI — always verify against official documents
This is a framework agreement (called a Dynamic Purchasing System) for passenger transport services across the West Midlands. The buyer is looking to set up an approved list of transport providers who can supply various types of vehicles — from minibuses to full-size buses — to move passengers of all ages, including schoolchildren, people with disabilities, and social care clients. Any public sector organisation in the West Midlands can then 'call off' (order) services from this pre-approved list.
Requirements
- Ability to provide vehicles with over 17 seats (full-size buses)
- Ability to provide 5-17 seat vehicles (minibuses)
- Ability to provide taxis (typically 4-5 seats)
- Ability to provide black cabs
- Ability to provide specially adapted vehicles (for disabled passengers)
- Ability to provide ambulance services
- Ability to provide supported transport (staff-accompanied journeys)
- Ability to provide public bus services
- Operating licence appropriate to vehicle type and passenger category
- Enhanced Disclosure and Barring Service (DBS) clearance for staff (implied — essential for child and vulnerable adult transport)
- Appropriate insurance for passenger transport
- Compliance with SEND (Special Educational Needs and Disabilities) transport regulations
- Compliance with social care passenger transport standards
- Check full tender documents for detailed safety, maintenance, and staffing requirements
Key Tasks & Deliverables
- Provide home-to-school transport for children (likely fixed routes and times)
- Provide SEND transport (Special Educational Needs and Disabilities — for children and adults with additional support needs)
- Provide social care transport (moving vulnerable adults between care settings, day centres, appointments)
- Provide general passenger transport services callable by any West Midlands public sector body
- Maintain all vehicles to required safety standards
- Ensure trained and vetted drivers and support staff are available
- Respond to call-offs (orders) from the framework within agreed timescales
How to Read This Tender
- 1Understand that this is a 'framework' or 'approved supplier list' — you're not bidding for one fixed contract but instead joining a panel. Public bodies will order from you as needed, so income will vary month to month.
- 2A 'Dynamic Purchasing System' (DPS) means the buyer will accept new suppliers throughout its lifetime — you don't have to wait for the next full tender. You can apply to join at any time, but check the closing date for the initial setup phase.
- 3The phrase 'call off' means a public sector body will place an order (call it off the framework) for a specific journey or service. You'll need systems in place to respond quickly and manage multiple small orders.
- 4This contract requires multiple vehicle types — read the full specification carefully to see which ones you can realistically provide. You may not need to supply all types; check if you can specialise (e.g. only SEND minibuses).
- 5Look for: contract duration, payment terms (how quickly you get paid after invoicing), insurance and liability limits, DBS requirements for your staff, and any performance targets (e.g. on-time arrival rates).
Tips for Small Businesses
- Consider subcontracting or partnering with other operators. For example, a small minibus operator could partner with a larger bus company to jointly bid and cover all vehicle types, splitting the workload. This spreads risk and makes your bid more attractive.
- Check the 'social value' scoring criteria early. Many West Midlands public sector tenders award points for local employment, apprenticeships, or supporting disadvantaged groups. If you employ locally or work with training providers, emphasise this in your bid.
- Joining a DPS framework is a good entry point for small transport companies — it doesn't require you to win one huge contract upfront. However, you'll need strong financial reserves to cover the gap between delivering journeys and receiving payment (typically 30-60 days). Budget for this carefully.
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Key Dates
Published
8 July 2025
Submission deadline
23 February 2029
Notice type
DPS
Source
council:telford-and-wrekin-council
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