Total Asset Maintenance
Procurement Assist Limited c/o Integrated Facilities Management Bolton Ltd (iFM Bolton)Estimated Value
£125,000,000 – £0
Deadline
31 May 2029
1085 days remaining
Published
10 January 2025
Type
works
Overview
Procurement Assist Limited is seeking service providers to take part in tendering for a place on a 60 month Dynamic Purchasing System for Total Asset Maintenance. The services will be split into 2 Categories, as follows: Category 1: Specialist Services.
Category 2: Reactive Maintenance Services. The DPS will be available for use by iFM Bolton and the whole public sector from across the United Kingdom.
The DPS initial application period is 30 days but will remain open until 31 May 2025. Applications from service providers can be made at any time during this period.
Additional details
The DPS is intended to be a fast route to market for Clients, with Clients not needing any further engagement with OJEU procurement processes. Procurement Assist is publishing this Notice of Amendment made pursuant to the original Notice 2020/S 084-199955 to extend the DPS to 31 May 2029. The remaining information in relation to this DPS is unchanged.
AI Analysis
Powered by AI — always verify against official documents
This is an opportunity to join a Dynamic Purchasing System (DPS) — essentially a pre-approved supplier list — for providing maintenance services to the UK public sector over 5 years. Once you're on the list, public sector organisations like councils and NHS trusts can buy from you without running new tenders each time, making it faster for them to get work done.
Requirements
- Service providers must be able to operate in either Category 1 (Specialist Services) or Category 2 (Reactive Maintenance Services), or both
- Must be available to work for iFM Bolton and any UK public sector organisation that uses the DPS
- No specific qualifications, certifications, or standards mentioned in this notice — check the full tender documents for technical and compliance requirements
- Must be able to respond to reactive (emergency/urgent) maintenance requests if bidding for Category 2
Key Tasks & Deliverables
- Provide specialist maintenance services (Category 1) — specific services to be detailed in full tender documents
- Provide reactive maintenance services (Category 2) — respond to emergency and urgent maintenance calls across public sector buildings and assets
- Be available throughout the 60-month contract period (May 2024 to May 2029) to handle work orders as they are issued by public sector clients
How to Read This Tender
- 1A DPS is not a guarantee of work — it's a pre-qualification. You're competing to get on the approved list, then public sector bodies choose from that list when they need work. Read the full tender documents to understand the selection criteria.
- 2This notice is an amendment extending the original DPS (from 2020). The key info you need is in the original Notice 2020/S 084-199955 — request or find that to see the full terms, pricing frameworks, and technical specifications.
- 3The 30-day initial period has likely passed; the DPS will stay open for new applications until 31 May 2025, so you can apply anytime within that window — this is unusual and good news for slow movers.
- 4The phrase 'fast route to market' means once you're approved, clients don't need to run a formal tender every time they need work — they can just call you. This benefits both you (predictable access) and them (faster procurement).
- 5Check whether you need to bid for both categories or just one. Category 1 (specialist) and Category 2 (reactive) may have different pricing, response times, and skill sets required.
Tips for Small Businesses
- If you're small, consider Category 2 (Reactive Maintenance) first — it typically has lower barriers to entry than specialist services, and emergency maintenance work is usually less price-sensitive because councils and public bodies need rapid response.
- Once approved on the DPS, you'll be competing on price and quality with other approved suppliers each time a job is issued. Get your costings tight and your response times fast — reactive maintenance clients value speed and reliability above all.
- This is a consortium opportunity if you're not large enough alone. Partner with complementary trades (e.g., plumbing + electrical) to cover multiple service areas and win more work orders.
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How to Apply
Step-by-step submission guide
Submission Portal
Contracts Finder
Open the original notice
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Find the submission method
Look for "How to apply" section — most tenders link to an eSourcing platform (e.g. In-Tend, ProContract, Jaggaer)
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Download tender documents
Download the ITT (Invitation to Tender), specification, pricing schedule, and any templates
Submit your response
Upload completed documents through the portal before the deadline — late bids are automatically rejected
Most buyers do NOT accept email submissions. You must submit through their eSourcing platform. Check the notice for the exact link.
Useful Resources
Buyer Profile
Procurement Assist Limited c/o Integrated Facilities Management Bolton Ltd (iFM Bolton)Key Dates
Published
10 January 2025
Submission deadline
31 May 2029
Notice type
Contract
Source
contracts finder
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