Logistics for Egypt Field Trip
UNIVERSITY OF THE WEST OF ENGLANDEstimated Value
£29,755 – £0
Deadline
6 March 2026
Published
15 April 2026
Type
services
Overview
All in country logistics (accommodation, food, activities, visas) for Egypt field course (as part of Tropical Expedition module, USSK59-15-3) for students/staff in May 2026.
AI Analysis
Powered by AI — always verify against official documents
A UK university needs a supplier to arrange all the logistics for a student field trip to Egypt in May 2026. This covers accommodation, meals, activities, and visa support for students and staff taking part in a Tropical Expedition module.
Requirements
- Experience organizing accommodation and meals for groups in Egypt
- Ability to arrange visa support or guidance for UK students and staff travelling to Egypt
- Proven track record managing educational field trips or group travel logistics
- Knowledge of activities suitable for university tropical expedition coursework
- Ability to provide quotes and manage budgets for multi-person groups
- No specific certifications listed in notice — check full tender documents for compliance requirements
Key Tasks & Deliverables
- Source and book accommodation for students and staff in Egypt for May 2026
- Arrange all meals (breakfast, lunch, dinner) for the group during the trip
- Organize field trip activities relevant to tropical expedition study (e.g. site visits, nature-based learning)
- Provide visa application support, guidance, or facilitation for UK participants
- Coordinate in-country transport between accommodation, meals, and activities
- Produce detailed itinerary and logistics plan for the university
How to Read This Tender
- 1This is a 'services' contract, not a construction or goods supply — the buyer wants an experienced trip organizer, not a product. Look for what experience or references they want from you.
- 2The trip is in May 2026 — note the date carefully. Check the tender deadline to see how much lead time you have to plan and quote.
- 3Egypt logistics are the core requirement — if you don't have local contacts or Egypt experience, you'll struggle. Check whether you need to partner with a local operator.
- 4The reference to 'Tropical Expedition module' (USSK59-15-3) is a university course code. This signals the activities must support academic learning, not just tourism — expect educational focus in requirements.
- 5Watch for hidden costs: visa fees, internal transport, activity permits, emergency support, and insurance. These often aren't spelled out upfront but will be expected.
Tips for Small Businesses
- If you're UK-based without Egypt experience, consider partnering with a local Egyptian travel operator or education tour specialist — this is ideal for a consortium bid or subcontracting arrangement.
- Universities often score 'social value' highly (local employment, supporting Egyptian businesses, sustainability). Highlight how your plan benefits the local economy or uses ethical suppliers.
- Request the full tender documents early — this short description doesn't specify group size, budget, dietary requirements, mobility needs, or activity preferences. These details are critical to your quote and your ability to win.
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UNIVERSITY OF THE WEST OF ENGLANDKey Dates
Published
15 April 2026
Submission deadline
6 March 2026
Notice type
Contract
Source
contracts finder
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